10-22-2014

Notes from our discussion from the follow up meeting to review the preliminary results of the strategic planning session held October 22, 2014 with Jeff Schott

The following met on October 23 at the ISAC offices to continue discussion from the strategic planning session that was held on October 22, 2014, at the Iowa State Association of Counties (ISAC) offices:

Alissa Julius –  IT Director, Dickinson County; Amy Sathoff – IT Director/Auditor’s Office, Emmet County; Shawn Olson – IT/GIS Director, Plymouth County; Micah Van Maanen – IT Director, Sioux County; Jon Bailey – IT Director, Marshall County; Jon Lubke – GIS/IT Director, Winneshiek County; Paul Culver – IT Director, Wapello County; Jeff Miller – GIS Coordinator, Dubuque County; Eric Guth – IT Director, Winnebago County; Jason Siebrecht – GIS Administrator, Linn County; Wayne Chizek – GIS Director, Marshall County; Micah Cutler – GIS Coordinator, Hardin/Franklin Counties; Michelle Fields – IT/GIS Manager, Greene County; Kelsi Jurik – GIS Technician, Polk County;  Jeff Rodda – Property Description Specialist, Polk County; Kim Veeder – IT Director/GIS, Black Hawk County; Gabe Johanns – IT Director, Franklin County, Robin Harlow – ISAC Staff, Matt Boeck – GIS Story County; and Cody Barrett – GIS Coordinator Warren County

The group received a first draft of the report from Jeff Schott.

Wayne started the meeting by asking the current Vice President Gabe Johanns to comment on his priorities.

Vice President Gabe Johanns reported that he would have the following items as priorities for his upcoming year of his presidency.

  • Documentation repository as part of an overhaul of the website
  • Continue with co-chairs for the Education Committee with one representative each for IT and GIS
  • Follow up with the completion of our non-profit status
  • Develop a budget for the organization

Past President James Nehring reported that he has a candidate for vice president.  The election will be held at the fall business meeting.

Wayne suggested that potentially the next vice president may select priorities to work on during their three years on the board as vice president, president, and past president.

The report suggested that we might want to add additional language to the ICIT vision statement.  Gabe suggested that the addition would be redundant and not necessary.  Jeff Rodda agreed.  Alissa Julius felt the vision statement was good as it is.   The statement was developed as part of the initial establishment of the organization in 2001.   It was agreed that the statement has stood up well and was as appropriate today as it was then.

In our review of the 2009 Strategic plan we removed the broadband initiative from our goals.  Wayne suggested that even though it wouldn’t be a goal we should keep it in mind as “Connect Every Acre” is one of Governor Branstad’s priorities.   We discussed this as well as the initiative for internet access for law enforcement.

One of the items was to reword the first item from the 2009 goals to make it less ICIT centric.  Wayne will check into that further.

One of the comments was about the costs associated with the Mid-year Conference.   Kim contacted the Auditor, Treasurer and Recorder about their membership fees and conference costs.

Auditor – $225 for the county membership and a $190 conference fee

Treasurer – $325 for the county membership and $150 for one attendee and $130 for two or more attendees for their conference.

Wayne suggested that we have a short presentation about costs associated with putting on a conference.   The presentation could include information about the committees that put the conference together.   An added benefit could be encouraging participation on a conference committee.  Michelle wondered that we may be overreacting to this comment.   Robin suggested that ICIT could put together a document explaining the values associated with the conference.

Districts 4 and 5 were scheduled to host the 2015 conference this year but because they have limited resources Districts 2 and 3 volunteered to take it on.   Wayne suggested that ICIT could use a different method for conference committee members.   His suggestion was having members from all of the districts with a two year commitment rotating so that there would be one year to be more of a learning year and the second year to be more in a leadership role.  Micah C. thought that would be too much for most people.   Michelle suggested that we should group the districts differently.   Instead match up districts 4 and 5 with districts 1 and 6.    That would mean a three year rotation.  If we go forward with this plan it would mean that District 1 and 5 would be responsible for the 2016 conference.

After finding out that the Auditor membership was the county not an individual membership it was suggested that ICIT could look at possibly having two levels of memberships.  Micah C. stated that smaller counties would want to have the individual membership at the lower cost.

Another aspect to the conference cost is vendor participation.  The last conference had a range of vendor support in fees from $500 to $1400.  There was some discussion about the mix of GIS and IT vendors.   Wayne suggested that the local GIS companies have saturated the market in Iowa.  Jason talked about the difference between GIS as a technology vs simply creating a parcel layer.  He expressed disappointment that ESRI has not been a participating vendor.   Last year ESRI did get approval but the vendor area was full by the time that happened.

Jason also expressed that even though his focus is GIS he is also interested in the IT topics since most provide the support of the GIS software.

Wayne suggested that communication and balance be discussed today.

Communication

As an example of issues with communication Paul Culver questioned the Paying IT Forward trip to Marshall County the point being wasn’t it usually an evaluation of smaller counties’ needs.   James reported that each assessment is different.  That in Marshall County it was more of an interview process with the department heads and elected officials.  He also talked about the Cerro Gordo assessment.   Jason asked about providing the assessment reports to the board and committee chairs.   Gabe had an issue with providing sensitive information and could provide a sample report.

Kim suggested that the committee chairs provide digital copies of their reports so that they could be included in the meeting minutes and be posted on the website.

The website is hosted at Marshall County and is being maintained in KOTTI.  Scott Williams has been maintaining the site.  Shawn is the new Online Services chairperson.  He reported that the online services committee will be presenting a transition plan for the website at the next board meeting.  The domain name is paid up for ten years.  There are multiple sites for the organization.  Shawn will be getting documentation about the application from Scott.

Micah C. said that we should have a link to Facebook on the ICIT website.  Our Survey Monkey account is linked to our Facebook account.   We also have some YouTube videos posted on the internet.

It was agreed that the website should be our primary focus for communication with the membership.

It was also discussed that we could create a communication committee that would be responsible for providing information to the membership.   ICIT could potentially provide an annual report by the president to the membership regarding services available with content provided by the various committees.

Action Items from the communication issue:

  • Meeting Minutes sent out following the meeting
  • Committee reports provided digitally for minutes and the website
  • Online services committee develop a plan to for upgrading the website
  • Agenda sent out to the members for all meeting

Balance

Balance issues on several levels including new and established members’ needs, outreach and member services, GIS/IT, and differences in counties’ resources.

Micah C. thought that improvement in communication would alleviate the issue with balancing IT and GIS interests.

ICIT should work on providing training for members concentrating on balancing GIS and IT emphasis.  It is hoped that members are comfortable sharing opinions.  James said that we should provide a mechanism for suggesting training as well as opportunities to present themselves.

ICIT should work on showing the tangible benefits that of being a member.  Jason would like to be able to show his IT Director the return on investment for IT staff to participating in ICIT.  What can ICIT provide to Linn County or any county?

Jason emphasized that it was technology rather than IT or GIS that we should be promoting.  We are really providing a tool for the department head or elected official to make informed decisions.  Both IT and GIS components are providing a service to the other offices.

Action items from the balance issue:

  • Set up training for members
  • Provide support for HIPAA issues
  • Manage technology with IT and GIS
  • Field trips to counties possibly coordinating them with CoStar events

The meeting concluded with each person in the group commenting on the experience.

Respectfully submitted,

Kim Veeder, Secretary

10-22-2014 

Following the Strategic Planning Session a brief board meeting was held at the end of the day.

Shawn Olson moved that we approve purchasing two tablets at approximately $150 each for the ISAC silent auction to be held at the ISAC fall school.  The motion was seconded by Micah Van Mannen and the motion carried.

Meeting adjourned

Kim Veeder, Secretary

08-05-2014

  1. Kelsi Jurik called the meeting to order
  2. Approval of  June 11, 2014 minutes moved by Wayne Chizek and seconded by Nick Janzen, motion carried.
  3. Approval of the agenda with amendments as proposed by Wayne Chizek, moved by Michelle Fields and seconded by Gabe Johanns, motioned carried.
  4. Financial and Membership Report

Alissa was not able to attend.  Her report was provided by Kelsi.  We have a balance of $52,626.28 with an outstanding $21,631 to be paid for the conference costs.   There are 119 members.

  1. ICIT Committee Activities
    1. Legislative

Wayne reported for Jeff Rodda who was unable to attend the meeting.   They are reviewing the Open Records laws based on current technology changes in the last decades.  The Iowa Newspaper Association will meet with the ISAC legislative committee, Wayne, and Kristi Harshbarger. Wayne would like additional representatives for the committee.  Joel Rohne is also on the committee.  Scott Williams commented on issues with providing data in its format.  The ISAC Legislative Committee will be meeting in August and September.

    1. Membership, Nomination & Awards – no report
    2. Education & Schools – Micah Van Mannen and Nick Janzen are Co-chairs of the Education Committee.  Fall ISAC meeting will be Thursday 8:30 to 4:00 and Friday 8:00 to 12:00.  Business meeting will be 8:30 to 10 on Thursday.  Friday morning they will be NIMS training 700 ICIS at the Armory.  Jon Paoli will also be presenting on the Web EOC.  ICIT will be providing presentations GIS for the Zoning group and Cybersecurity for Supervisors.  It was suggested that ICIT would meet jointly for that presentation with the Supervisors.

Mark Middleton provided an online presentation for an Adobe Enterprise ETLA and gave an overview on their proposal.  Additional information would be made available.  Comments included management issues, down grade rights, and cost comparisons.

Joel has been talking with ISAC Executive Director Bill Peterson and State CIO Jeff Franklin about the potential of Paying IT Forward in format like the state of Tennessee to provide IT support for counties.   Jeff Franklin was supportive and Bill Peterson would need additional information.  The proposed technology center would be a combination of staff and volunteers from ICIT.   Wayne Chizek has the contact information for the executive director for Tennessee

Joel also brought up COSTAR and ICIT working together.  Wayne reported that COSTAR has plenty of ideas but they need to prioritize them and work with ICIT to get them accomplished. Joel thought that ICIT should be the governing body to this new format for Paying IT Forward.  That it was going to be hard to keep it up without additional resources.  Scott Williams brought up the CREW project and issues with DAS.  That it needs to be county driven.

Next steps would be to develop a proposal of the structure to present to ISAC.   Wayne suggested a committee to document the tech team, licensing and possible Tech Center.   Bill Peterson will expect information about funding.

Micah Van Maanen volunteered to chair the committee.  He will set up a Google Doc to collect information.

VM Ware and CDW also provided a presentation for their proposed custom volume purchase buying program for the VM Ware products.

Scott Williams brought up the timing issue.   They would like to start this fall.  Some counties may have budgeted purchases for this fiscal year.   However, it is more likely there would be more funding in the next fiscal year.   Joel will survey counties for purchases this year and what might be potential purchases for the FY16 budget year.   VM Ware would provide a single page overview of their program for ICIT to distribute.

Back to Education Micah Van Maanen is looking for sessions for Thursday afternoon.  He also proposed having a hospitality suite at the fall school.  ISAC has a preferred vendor list that we could contact about providing food and beverages.  The hospitality suite costs $250. It was moved by Shawn Olson, seconded by Michelle Fields that ICIT sponsor a hospitality suite.  The motion passed.

Veteran’s Affairs is working on becoming an affiliate of ISAC.   Wayne reported that ISAC had some issues with their bylaws but that they had been updated.  They have asked to be included on the agenda for the business meeting.  At the spring school there will be a vote to determine if their organization can be an affiliate.

    1. On-line Services -Scott Williams reported that October is Cybersecurity Month.  He had already volunteered to make the NACo presentation and was looking for someone to replace him.  Environmental Health Public Health will be meeting in Marshalltown.   Joel volunteered.  Scott indicated that he could continue to work on the website.  He would need to be replaced as the committee chair.  Shawn Olson volunteered to be his replacement as chair.   Scott is working on migrating the remainder of the relevant content to the new website.
    1. Audit committee – no report
    1. GIS-DR – Jason Siebrecht provided a financial report.  That they had purchased software for Matt Boeck, Solar Winds is a virtualization monitoring software that can report on actual resource usage.  Jason was researching the cost of an external host for the data repository.   They currently have a balance of $39,169.72.   He also reported that they have set up a quarterly schedule for meeting dates.   Scott Williams could continue to work on outstanding tickets and development.  There is an open position on this committee.  Jason suggested James Quinn.  Wayne Chizek moved and Shawn Olson seconded James Quinn’s appointment to that committee, motion passed.

 

    1. Information Security – Scott Williams is currently the owner of the blog and will switch that over so that they can ramp up content for Cybersecurity month in October.   Kelsi will contact Colin Gerst about his participation in this committee.
    1. Mid Year – It was questioned where we were at with who was involved with the 2015 Mid Year committee..
  1. Organization Updates
    1. ISAC Executive Board – Wayne Chizek will be retiring sometime in the last half of 2015.  He indicated that a replacement for him on the ISAC board should be made in January.   Joel Rohne indicated that he might be interested in the position.
    1. Membership, Nomination & Awards -Wayne reported that Amy Satthoff could replace Mark Castenson as the third member of the Scholarship Committee.  Joel Rohne moved, Shawn Olson seconded that Amy be appointed to the Scholarship Committee, motion passed.
    1. Scott Williams is also a member of the CoSTAR committee.  He has been talking to Hank Mason about replacing him on the committee.  Hank would be interested but would need to talk to his Board about his participation before he could commit.
    1. Amy Satthoff is willing to serve on the ETC Advisory Committee.
    1. Wayne provided information about the Kansas Leadership Center training.   Bill Peterson has had several staff attend the training.
    1. ICIT will look into another Strategic Planning Session. It was beneficial to have a trained facilitator.   It was suggested that it could be held in the Des Moines/Ames area this fall or possibly in March.  Kim and Joel will get some information from the group that worked with ISAC.
    2. Iowa Land Records – Scott Williams currently represents ICIT on this committee.  He has talked to Jon Lubke about it and Jon would be willing to serve on that committee.   Kelsi will need to send a letter to the Recorder’s association proposing Jon’s appointment to that committee.
    1. IGIC will be having their conference in Iowa next year.
    1. CIAO will be meeting in September.
    1. EIGIS – Eastern Iowa GIS group will be meeting November 6.  Jason also indicated that the sixth district GIS managers group was planning a meeting.  That is would be a smaller group to give everyone a chance to talk about their projects.
    1. Tech Team – Joel reported that the National Association of Counties meeting was a great experience.   Congratulations again for the excellence award!

John Fitzgerald from SANS will apply for the SC Magazine award.   Wayne Chizek worked on the application for the Harvard Excellence in Technology.   The top prize for this award is $100,000.

Micah Van Maanen will be attending the MSISAC meeting with Jeff Franklin.

Nick Janzen reported that GIS training is being provided to the Assessor’s affiliate in early September.  There will be intermediate and beginner training levels.   They could still use some floaters to assist the training.  There will also be GIS training provided to the Zoning group at the fall school.

Page County had an abbreviated session.

Wright County is looking at IT now and later possibly hiring a GIS coordinator later.

Other counties that are in progress include Poweshiek and Mahaska.   Greene County requested input on server replacement.   Warren County is another potential visit.

  1. Unfinished Business – James Nehring arrived late and indicated that he was working on getting candidates for the positions that would be voted on at the fall school.
  1. Adjournment – Shawn Olson moved and Michelle Fields seconded to adjourn the meeting, motion passed.  The meeting adjourned at 1:15.

Respectfully submitted

Kim Veeder, Secretary

06-11-2014

Agenda – June 11, 2014 –11:00 am

  1. Kelsi Jurek called the meeting to order
  2. Approval of March 13, 2013 minutes moved by Kirby Winter and seconded by Hank Mason, motion carried.
  3. Financial and Membership Report
    There are 23 new members since last June. The new members were introduced. There are 127 current members.
  4. ICIT Committee Activities
    1. Legislative – no report
    2. Membership, Nomination & Awards – no report
    3. Education & Schools – We will need a new chair of the Education and Schools Committee since Lindsay Bressler has a new job and will be resigning from that position.
    4. On-Line Services – Scott Williams reported that the new website is almost done. Scott reviewed the conference interactive agenda.
    5. Audit – no report
    6. GIS-DR – Jason Siebrecht reported that he will be scheduling a meeting soon to discuss ongoing projects including an update of the application and moving it to a virtual infrastructure
    7. Information Security – no report
    8. MidYear – Aarrh!
  5. Organization Updates
    1. ISAC Executive Board – Wayne talked about COSTAR and their plan to host a technology summit similar to one that several attended in Texas. At that conference IT members were partnered with elected officials and were available to answer questions that they had and explain terms etc.
    2. Iowa Land Records – no report
    3. IGIC – Joel talked about IGIC and reported on the GIS CORE group that helps with disaster assistance projects.
    4. CIAO – Matt reported that they had a presentation on the Parcel Fabric at their meeting in April. The next meeting will be held in September.
    5. EIGIS – no report
    6. Tech Team – Joel asked for volunteers to be on a tech team asking them to email him if they were interested in participating. It is a learning experience for everyone involved. GIS training was provided to the Assessor’s affiliate. Matt Boeck has been developing utube videos for GIS processes. The Friday presentations at the conference will be focused on disaster recovery. The Tech Team has been nominated for a technology
      award at the National Association of Counties. Joel also reported that they are working on coordinating an ELA for Adobe licensing.
  6. Other Business – none

Adjournment – Micah Cutler moved and Paula Lempke seconded adjournment, motion carried.
Respectfully submitted

Kim Veeder, Secretary

03-13-2014

Agenda — March 13, 2014 — 3:15 pm

Kelsi Jurik called the meeting to order at 3:15.

Wayne Chizek moved and Nick Janzen seconded the approval of the agenda. Motion carried.

Micah moved and Jeff Rodda seconded the approval of the January 11, 2014 Board meeting minutes. Motion carried.

Financial and Membership Report:

Alissa reported that we have 209 members and a balance of 19836.19.

ICIT Committee Activities

Legislative

Jeff Rodda reported that the second funnel is coming up. Several issues were reported: drone restrictions, drainage districts, broadband/expansion of the ICN.

Membership, Nomination & Awards

There was no report.

Education & Schools

Assessor joint training on CAMA with Vanguard

The committee would like suggestions for fall school.

On-Line Services

Scott reported that he is very close to getting the new site online. He would like feedback on the design.

Audit

There was no report.

GIS-DR

The committee met recently. There were some issues with the conversion to a virtual environment but it is working now.

Software has been purchased to create training/help desk videos.

Mark Castenson is leaving the committee and a replacement needs to be appointed.

Information Security

There was no report.

Mid-Year

Jeff Miller reported that the mid-year is pirate-themed, that the program is close to being completed and that half of the vendor booths have been purchased.

Organization Updates

ISAC Executive Board

The ISAC education foundation fundraising committee would like a representative from ICIT. The cyber security symposium will be held in Omaha in April. There will be two tracks, one for IT and one for administration-level. ISAC budget report included a dues increase, registration fees increase, and a 3% increase for personnel.

CoStar

Education plan includes data collection profile of counties, cyber security webinars, use of technology. They will be including an article in the county magazine of best practices.

Bob Smith what is IT

Link from the ISAC website

Using ICIT and Costar together to provide information/training and not overlap services.

One option is a tech conference for management based on experience in Texas. At their conference attendees had a tech support person or “mentor” who would attend with someone less technical to explain general items. They will also have a survey for session topics. The Tech session was the highest-rated session at the last ISAC meeting. Scott Williams is the vice chair of the committee.

Scholarship Report

The scholarship committee awarded scholarships of $1,000 each to Alex and Jordan.

Iowa Land Records

Scott reported that organizational review

IGIC

A presentation by DOT Google/DOT next flight 6-inch color DOT lease program to access data.

Counties can contract with Google on a 3-year cycle.

MAGIC conference in April

GIS training session

CIAO — Their next meeting will be held April 4.

EIGIS — Their next meeting will be held April 3 and will include a roundtable discussion.

Tech Team

An emergency response training is scheduled the Friday of the conference and will include a tabletop exercise. Tech Team would like to expand working with EMA.

They held a GIS training day at Kirkwood.

They are working on a video for training to be posted on YouTube.

Harrison County — Micah Van Mahan will be heading that team.

Wright County is a future project that will need to be approved by the board.

Page County received good referrals from counties that they worked with in the past.

Other counties have been in contact with Joel. They are looking for team members for future project.

Smokey D’s party room has been reserved for tonight. All ICIT members are welcome to attend.

ICIT Budget

ICIT does not have a formal budget. Our revenue is membership dues and conference profits. Alissa, Sean and Wayne have volunteered to work on a budget. Items that have been proposed for purchase include software for videotaping training, tools for the tech team and allocations for district meetings. It was approved at the last meeting to provide up to $22 per member per district for their individual meetings.

Unfinished Business

Paul Culver was appointed to represent District 5 on the ICIT Board.

Other Business

Looking Forward — What kinds of educational opportunities would members like to have?

Adjournment

01-31-2014

President Kelsi Jurik called the ICIT Board Meeting to order January 31, 2014 at 9:00 at the ISAC Offices.

The following persons were in attendance: Kelsi Jurik, Gabe Johanns, Alissa Julius, Joel Rohne, Micah Cutler, Shawn Olson. Lindsay Bressler, Jeff Rodda, Scott Willams, Jason Siebrecht, Wayne Chizek, and Kim Veeder

Shawn Olson moved the approval of previous meeting minutes with correction of spelling error of Jeff Rodda’s name, seconded by Jeff Rodda, approved unanimously,

Kelsi requested that we amend the agenda to include the replacement of District 5 representative.
Jordan Scupien informed the Board that he will need to resign from the board as he will be leaving his position in Wapello County.

Shawn Olson moved and Joel Rohne seconded the approval of the agenda with that addition.

Financial and Membership Report
Alissa Julius reported that there are currently 110 members and a balance of $22,699.39.
She also provided detailed payment reports for 2012 and 2013.
Shawn Olson suggested that we include payment history in our approval of the Financial Report. The Audit should have been done at the fall ISAC meeting. It was not.
Shawn Olson moved, Joel Rohne seconded approval of the Financial Report, approved unanimously.

Wayne suggested that we discuss having an archive of documents to make it easier to access historical information.

ICIT Committee Activities
Legislative – Jeff Rodda and Micah Cutler
Study bills on taxes
Gas tax
Broadband
Access of ICN – ICN use is a policy statement in the ISAC package
Jeff Rodda and Micah Cutler access the Legislative tracking application/ISAC updates to keep on track of legislation

Membership, Nomination & Awards – James Nehring was not present

Education & Schools – Lindsay Bressler
The Spring ISAC schedule is due today.
The schedule has ICIT meeting at the EOC in Johnston on Friday. Wayne said that since we weren’t able to switch our lunch he suggested that ICIT get lunch from the nearby Radisson catering. Meal options would be $11-12. That to simplify the payment we charge attendees $10.00 and supplement the remainder of the cost for lunch. Depending on how early the program started we might want to have something for breakfast.

Shawn Olson moved that ICIT cover anything over the $10.00. Upon further discussion Shawn rescinded his motion.

Gabe Johanns moved that ICIT cover the entire amount. Micah Cutler seconded the motion, approved unanimously. Jason suggested that we should require registration to the ISAC to attend Friday’s training.

National Association of Counties IT contact, Bert Jarreau will be meeting with ICIT at the ISAC meeting.

There will be a meeting with the Supervisors to discuss expansion of broadband

There will be presentations in the morning and a table top exercise in the afternoon Friday at the EOC. Micah suggested that we proved specific information about the program to members. It will include NIMS and Incident Commander training. Shawn and Joel are planning the event.

Gabe reported that he had more than enough volunteers for the County Day event. Gabe was looking for any handouts. Joel indicated that we have used all of the security pamphlets. Kim will see if she has a copy of the ICIT pamphlet. It would need to be updated with current board information.
Gabe will get cookies.

On-Line Services – Scott Williams
Scott has been working on the Mid-year conference registration.
Scott expects that he should have the new site ready by spring School. He reported that uploading content will be easier in the new site. He had some concerns on the search function.

GIS-DR – Jason Siebrecht

Jason will be scheduling a meeting to discuss their budget (potentially before the spring ISAC meeting). Funding options include training on how to upload data to the repository. It was suggested that Matt Boeck work on a video for that process. Wayne suggested that they fund a programmer to create scripts for counties. Infrastructure needs to be addressed. Jason suggested that imagery could be included if the data was stored in the cloud.

Information Security
Kelsi suggested that we should discuss the possibility of replacing Colin Gerst. After discussion Kelsi will contact Colin to see if he is still interested and if necessary replace him. Potential replacements include Chopper or Micah Van Maanan

MidYear
Jason reported that we were on schedule with conference preparations.

Organization Updates
ISAC Executive Board – Wayne Chizek
The ISAC Board added two previous past presidents to the board to add continuity. This was driven by turnover of affiliate representation on the board.

CoStar budget committee will be meeting next week.

Co-star $10,000 budget committee
Education CoStar, ISAC members, Pay it Forward group will meet next week to discuss
Education committee working on a plan, data collection, survey, cyber security, webinar templates column in the ISAC magazine
All day tech conference for county officials – providing a mentor for that day

Jon Lubke and James Nehring have asked to be removed from the CoStar board.
Kelsi Jurik and Scott Williams volunteered to be their replacements.

Wayne asked if we were going to have a Hospitality Room at the Spring ISAC meeting. In the past we paid for the hotel room and a vendor supplied the beverages and food. Micah V. offered to contact IP Pathways to see if they would support a hospitality room. Alliance Technology might be another potential vendor

Joel Rohne moved to pay for the hotel hospitality room with a vendor funding the drinks and food. Seconded by Gabe, approved unanimously,

Kelsi will send an email to the vendors to give equal opportunity to fund the hospitality room.

Wayne reported that the ICIT gadget presentation got the best survey results

Iowa Land Records – Scott Williams
Scott Williams reported that submissions were down.

Scott reported that there will be a reimbursement of maintenance fee to counties project funds from the fees sliding fee based on the percentage of esubmissions. There will be a minimum reimbursement amount for each county.
Surveyors are pushing to see the improvement of images and indexing.

IGIC – Micah Cutler
Presentations from the last meeting:
Jason Dolf and David Crowell – US National Grid
Google imaging program – DOT
Leasing 6 inch color 1 meter – contacted them as a county
The Geology department is being eliminated at the University of Iowa. Jim will begin working at the ISU extension.

The MAGIC Conference is in April 2014, Joel and Micah will be presenting

EIGIS – Jason Siebrecht
The next meeting is scheduled in April. ESRI presented at their last meeting. Jason reported that ESRI Steve Kinzey retired.

Tech Team – Joel Rohne
Shawn/Wayne approval the forms that were Joel with Kristi’s input the volunteer agreement and
Accountable Expense Reimbursement Plan.

Upcoming projects:
Harrison Co – Jeremy/Micah February
Wright Co – Gabe will be heading
Poweshiek Co – James is scheduling with county
Page Co – possibly as late as June
Cerro Gordo Co – meeting with Andy (Scott, Gabe, Micah, and Joel) just a day
Clark Co – possible later this year
Wapello Co– have hired staff as a result of tech evaluation

The last GIS training day was attended primarily by assessors. Micah reported that it was helpful that they could tailor their examples to their requirements.

The next training is scheduled for March 20 at Kirkwood Community College. It will be advanced GIS topic.

Joel provided a list of items that the Tech Team could use for their technology evaluations and training.

Software cost for developing the video
Camstudio recording – free
Camtasia recording/post production
Moviemaker post production – free

Jason might be able to provide infrastructure/ESRI licensing starting in July.

Another resource request would be software for tech team reporting.

Scott has talked to the vendor about CJWDEV licensing for multiple users

Micah Cutler and Joel Rohne provided their proposal for 3 workshops for a total of $1,800.

Shawn asked about how they advertised their sessions. Micah said that they have used the GIS user training group and the ISAC mailing lists sending it to affiliate presidents/school education chair. Other affiliates have been the audience for this training in the past. The next scheduled training will be advanced GIS topics.

Joel suggested ISAC go to meeting training, outreach and education. There is a charge for us to use – CoStar could support expense.

The EVMS project is funded through 2015. Another option could be Landguard – vulnerability tool/patch tool – 30 day free trials for counties, more in depth, can provide daily reports. HIPAA reports are available.

Allison is able to schedule a five minute video “Securing the Human”.

Shawn concerns on limited use by select individuals for the purchased software.

Joel suggested that the Tech advocate could distribute what the tech teams would need for their evaluation project. It could be an issue who has what when and where.

Joel asked if ICIT could pay the expenses for team members who are job shadowing.
Scott said that the evaluated county should pay for all of the project team. That everyone has a contribution. The consensus is that the county should pay for everyone that participates in the evaluation.

Joel suggested that ICIT could provide regular security information updates. Possibly emails from ICIT, Co-Star, or Robin. Additionally have a regular column in the ISAC County magazine.

Budget
Wayne presented the 2013 Mid-Year Profit distribution proposal by the Mid-year Committee.

Distribution of funding by person for the district meeting
$3000 for current ICIT members training

We discussed having a formal budget for known expenses. In reviewing the payment report provided by Alissa the following items were listed:

Website costs – $120
Scholarship – $2000
Quicken Books
ISAC fees $390 for conference for screens/sound system
District meetings $1200
Board meeting expenses $80 a meeting
Hospitality room expenses

Jason suggested that the district meetings would encourage participation in ICIT
Wayne, Alyssa, Shawn agreed to be a work on preparing a budget for fiscal year.
Budget to be available at the midyear conference

Micah moved no more than $600 for food for Advanced GIS training March 2014. Start with ICIT membership list Joel seconded, motion approved, Shawn dissenting

Wayne moved to approve additional funding $1200 for district meeting for a total of per person for each district $22.00 to be completed by June 30. Gabe seconded, motion was approved unanimously.

By the end of the fiscal year we would have the financial results of the ICIT conference.

The ICIT Scholarship has been approved through 2015. Wayne reported that we have four interviews scheduled on February 12. Mark Castenson has been on the committee with Wayne and Kim for the past several years. He will be unable to participate this year. Wayne asked if anyone would like to be another judge.

We discussed creating a subcommittee to organize an archive of ICIT documents.

The meeting was adjourned at 2:18

11-19-2009

X President: Kim Veeder, IT Director, (Black Hawk)
X Vice President: Joel Rohne, IT-GIS Director (Worth)
X Sec/Treasurer: Mark Castenson, Deputy Auditor/GIS (Dubuque)
X Past President: Matt Boeck, GIS Coordinator (Story)
X Tech Advocate: Kirby Winter, IT Director (Hamilton)
X District 1 Rep: Sandra Hunter, IT Director (Story)
District 2 Rep: Jon Lubke, GIS Coordinator (Winneshiek)
District 3 Rep: Shawn Olson, IT-GIS Director (Plymouth)
District 4 Rep: Anthony Kava, IT (Pottawattamie)
X District 5 Rep: Gina Erickson, IT Director (Des Moines)
X District 6 Rep: Jean Schultz, IS Director (Johnson)
Education & Schools: Kirby Winter (Hamilton)
InfoSec: Tom Crimmons (Pottawattamie)
X Legislative: Jeff Rodda (Polk)
X Membership & Awards: Matt Boeck (Story)
X On-Line Services: Scott Williams (Marshall)
X Cadastral: Jason Siebrecht (Linn)
Web: Mitch Tollerud (Scott)
X ISAC Board Rep: Wayne Chizek (Marshall)

Agenda

1. Call meeting to order
The meeting was called to order at 2:22.

2. Financial and Membership Report
Mark reported that there are 103 paid members. There is $17,957.74 in the checking account.

3. Discussion and possible action of proposed By-law change
Jeff Rodda made a motion to approve the proposed by-law changes. Ray McDonald seconded the motion. Motion carries. The changes to the by-laws are attached.

4. ICIT Committee activities

a. Education & Schools
Kirby made mention that the joint session with the Recorders affiliate went great. He also mentioned that we need more ideas for upcoming schools.

b. Membership & Awards
Matt reported that nominations will occur later during the session.

c. On-Line Services
Scott had nothing to report.

d. Cadastral
Jason Siebrecht reported that they are looking at the NSDI standard for parcel data. Ray Willis had contacted Jason about this initiative. They are looking at certain counties possibly using this data model for their county. They are looking at using the GISDR for serving this data out. Ray also talked about the initiative of having a parcel polygon layer statewide.

e. Web user group
Nothing to report.

f. Information Security
Nothing to report. Kim mentioned that we will need to find a chair for this committee as Tom Crimmons has taken a job in the private sector.

g. ICIT Technology Scholarship Report
Kim reported that we will still be doing the scholarship for next year.

h. Legislative
Jeff reported that not much will happen during the session this year.

5. Organization updates

a. ISAC Executive Board
Wayne mentioned that ISAC has been working with the Iowa League of Cities to possibly looking at a joint building for the two organizations. There was a survey that was sent out for things to consider. They are looking at 2 scenarios with different meeting space requirements. The ISAC board has voted to go on with the second phase. They are now looking at buildings, new or remodeling.
Wayne also mentioned that anyone interested in providing ISAC an article that would be placed in the Iowa County magazine need to contact Robin at ISAC. Wayne also mentioned the amount of money that counties spend on notifying those parcels that are up for tax sale. Wayne also mentioned that broadband access is now an ISAC legislative priority.

b. GIS DR
Scott mentioned that the new code for the website is up and running as of August. They have fixed the automatic upload functionality. He mentioned that there are around 400 registered users on the GISDR.

c. E-Recording Committee
Scott mentioned that the legislative passed a bill to have money allocated for the redaction process in regards to the recorders website. The recorders have a new company to host their website. They have hired 3 different developers. They are looking at December 1 for everyone to look at images again. This is a proposed date. There will be 2 separate indexes, one that will be redacted and one that will not.

d. CREEGAC/CREW
Scott reported that CREW went ‘live’ in September. Crew.iowa.gov

e. IGIC
Micah Cutler reported that there was a Rural GIS Summit in September. There were about 50- 60 in attendance.

f. CIAO
Nothing to report.

g. EIGIS
Jason reported that there were 2 events. One was the quarterly meeting and the other was a GIS Day with a economic development focus.

6. Vice President and Secretary/Treasurer Election
Matt reported that the nominee for the Vice President is Julie Harris, Warren County. Mary McLaughlin made a motion to cease nominations and approve the nominations. Seconded by Lucas Gillmore. Matt reported that Mark Castenson has been nominated for Treasuer. Joel Rohne made a motion to cease nominations and approve the nomination for Sec/Treasurer. Seconded by Bob Duncan. Motion carries.

7. District Representative meetings and Election for districts 1,3, and 5
District 1 has nominated and elected James Nehring, Hardin County.
District 3 has nominated Shawn Olson, Plymouth County and Alyssa Julius. Alyssa Julius was elected.
District 5 has nominated and elected Gina Erickson, Des Moines County.

8. Old Business
None.

9. New Business
None.

10. Adjournment
Meeting adjourned at 3:48pm.


Approved By-Law changes:

 

ARTICLE VII. OFFICERS

Section 1. The officers of this organization shall consist of President, Vice-President, Secretary/Treasurer, and Past-President.

a.  The President shall be the immediate past Vice-President and shall serve for one year.

b.  The Past-President shall be the immediate previous President and shall serve for one year.

c.  The Vice-President shall be elected at the annual meeting and shall hold office until his or her successor shall have been duly elected and qualified. The Vice-President will then become President.

d.  The Secretary/Treasurer shall be elected at the annual meeting and shall hold office until his or her successor shall have been duly elected and qualified.

Section 2. The Executive Board may elect or appoint and prescribe the duties of such other officers, as it shall deem desirable.

Section 3. Officers of this organization may be removed by a 2/3-majority vote of the full all Executive Board voting members, after charges of misconduct, nonfeasance, malfeasance, or misfeasance have been substantiated at a general or Executive Board meeting.

Section 4. A vacancy in any elected office shall be filled by the Executive Board for the un-expired portion of the term, except as otherwise provided by these by-laws.

ARTICLE IX. EXECUTIVE BOARD

Section 1. The governing body of this organization shall be the eleven-member Executive Board.

Section 2. There shall be established an Executive Board comprised of the following members:

The four (4) officers of this organization.

One representative from each of the six (6) Districts, each serving a 2-year term.

One at-large Technology Advocate serving a 2-year term.

Ex-Officio members as defined within these By-Laws.

Section 3. The members of the Executive Board shall be active members as defined in Article VI, Section 2.

Section 4. The members of the Executive Board shall not receive any compensation for their services as directors. The Executive Board may by resolution authorize reimbursement for expenses incurred in the performance of organizational duties.

Section 5. The Executive Board shall act as an advisory board to the President and shall assist in formulating policies and procedures. Meetings of the Executive Board shall be held not less than quarterly and shall be called by the President.

Section 6. A quorum for conducting the business of the Executive Board will be six (6) voting members with one having to be the President or Vice-President of the organization.

Section 7. Members of the Executive Board may be removed by a 2/3-majority vote of the full all Executive Board voting members, after charges of misconduct, nonfeasance, malfeasance, or misfeasance have been substantiated at a general or Executive Board meeting.

Section 8. A vacancy of any elected position on the Executive Board shall be filled by the Executive Board for the un-expired portion of the term, except as otherwise provided by these by-laws.

Section 9. Ex-Officio members of the Executive Board will not be counted toward the quorum requirement at Executive Board meetings.

Section 10. Ex-Officio members of the Executive Board are not eligible to vote at Executive Board meetings.

ARTICLE XI. NOMINATION AND ELECTIONS

Section 1. Officers

The Membership, Nominating and Awards Committee shall make nominations of Officers during the Spring Meeting or during the ICIT Mid-Year Conference. Additional nominations may be made from the floor of the Annual meeting.

The attending members at the Annual Meeting of the organization shall elect officers. Elections shall be determined by simple majority of the attending members. In the event there are three or more candidates for an office and none receive a simple majority of the votes cast, the two candidates receiving the most number of votes will be the official nominees and a new vote taken.

Officers’ terms shall commence on the first day of January after the election.

Section 2. Executive Board District Representatives

The representative from each District shall be nominated from the District by members of said District during the Spring meeting or during the ICIT Mid-Year Conference. Additional nominations may be made from the floor of the Annual Meeting.

Representatives from each District shall be elected as follows:

Districts 1, 3, and 5 shall elect their representatives in the odd years at the Annual Meeting for a term of two (2) years.

Districts 2, 4, and 6 shall elect their representatives in the even years at the Annual Meeting for a term of two (2) year.

The representative from each District shall be elected from the District by members of said District present at the Annual Meeting. Elections shall be determined by simple majority of the attending members. In the event there are three or more candidates for an Executive Board position from a single District and none receive a simple majority of the votes cast, the two candidates receiving the most number of votes will be the official nominees and a new vote taken. d. Representatives’ terms shall commence on the first day of January after the election.

Section 3. At-Large Technology Advocate

The Membership, Nominating and Awards Committee shall make nominations for Technology Advocate during the Spring Meeting or during the ICIT Mid-Year Conference. Additional nominations may be made from the floor of the Annual meeting.

The attending members at the Annual Meeting of the organization shall elect the Technology Advocate. Elections shall be determined by simple majority of the attending members. In the event there are three or more candidates for an office and none receive a simple majority of the votes cast, the two candidates receiving the most number of votes will be the official nominees and a new vote taken.

The Technology Advocate shall be elected in even-numbered years for a term of two (2) years.

The Technology Advocate term shall commence on the first day of January after the election.

ARTICLE XII. VOTING

Section 1. Every active member, as defined in Article VI, Section 2, in attendance at either a regular or special meeting of this organization, shall be entitled to one vote on any question or resolution during the meeting.

Section 2. In order for any issue brought to a vote at a general meeting be approved, there must be a simple majority of “aye” votes by the active members present at that meeting, unless otherwise specified in these by-laws.

ARTICLE XIII. COMMITTEES

Section 1. There shall be the following standing committees:

Legislative Committee It shall be the duty of the Legislative Committee to consider all legislation and each resolution with its recommendations at each business meeting.

Membership, Nominating and Awards Committee It shall be the duty of the Membership, Nominating and Awards Committee to coordinate membership activity, to coordinate and/or nominate active members for elected positions within the ICIT organization and to recognize individuals that have provided distinguished service to ICIT and/or the advancement of technology in Local Government.

Education and School Committee It shall be the duty of the Education and School Committee to coordinate training sessions or workshops and work with ISAC on issues concerning education.

Online Services Committee It shall be the duty of the Online Services Committee to consider all content and services provided over the Internet, and to insure that all online services are properly developed and maintained.

Section 2. The President, with the approval of the Executive Board, will appoint the chairperson of each committee. Each chairperson is an ex-officio member of the Executive Board.

Section 3. The chairperson of each committee will appoint the members of his or her committee. Each standing committee shall consist of no less than three (3) members. Members may participate in more than one committee.

Section 4. It shall be the duty of each standing committee to keep abreast of all topics relevant to their committee to recommend to the Executive Board appropriate responses to the current topics.

Section 5. The President or the Executive Board may name ad hoc committees.

10-02-2009

Summary Report
Iowa Counties Information Technology Organization
Planning Retreat
Report Date: October 9, 2009

Institute for Decision Making (IDM)
Business and Community Services
University of Northern Iowa
IDM Facilitators
Bill Wood and Don Chaplain


Summary of Planning Retreat
Iowa Counties Information Technology Organization (ICIT)
October 1 and 2, 2009
Waterloo, Iowa

Purpose of the Planning Retreat: To determine the future direction, areas of
focus, and important intended accomplishments of ICIT over the next three to five
years.

Session I
Following a welcome to the 18 participants and introduction of Bill Wood and Don
Chaplain with the Institute for Decision Making (IDM) by ICIT President Kim
Veeder, Bill Wood began the afternoon session.  He initially reviewed the agenda
and the proposed operating principles for the retreat, which were accepted by
the planning team members.  He asked the group if there were any specific
expectations they did not see included in the agenda of which there were none.

Bill then asked the participants to answer individually two questions about
themselves: What they bring to the table?   Why they make an investment of
themselves in ICIT?  The participants were then asked to introduce themselves
and answer the first question verbally.  Following introductions each member of
the group was then asked to share their response to the second question.  The
responses are included with this Summary Report as ATTACHMENT A.

Don began the initial phase of the planning work by asking the participants to
briefly note a response to this question:  Considering the time you have been a
member of ICIT, what single past accomplishment of ICIT are you proudest of
and why?  Don indicated that it is usually beneficial to begin planning work with a
view of past accomplishments to build a common beginning point and to
recognize the efforts that have preceded the current planning work.
ATTACHMENT B lists the responses to this question. Don then asked for voluntary
responses to another question based on their previous responses as to: What do
you see are the key organizational strengths that position you (ICIT) for a strong
future?  Included in the responses were the following comments:
ƒ
Collaboration
ƒ
Friendships

ƒ Skills of people

ƒ No ego’s-common goals

ƒ Friendly competition

ƒ Do it no matter what it takes

ƒ Eagerness to help others

ƒ Built good relationships with specific affiliates

Bill then then begain working with the planning group on determining ICIT’s future direction by asking the participants to first indicidually anser the following question:  Looking forward the next 3-5 years, what, in your opinion should be the primary purpose of ICIT?  The participants were then instructed to work in a group of two or three individual to develop a consensus response on a card and post on the wall.  After all of the responses were posted, Bill then asked everyone to go to the wall and arrange the cards by putting similiar ones together, with the broadest ones at the top.  Following is the result of their repositioning:

3-5


Clustered Group 1

  • ƒ Increase our visibility as a technology resource for our membership and for other local government employees
  • ƒ Transition from a support role to a leadership role (take forefront on issues)
  • ƒ Resource for: technology, education, collaboration, services, implementation

Clustered Group 2

  • ƒExpanding knowledge and applications in technology for the betterment of county government
  • ƒTo encourage information technology practices that will allow county governments to provide leadership in the areas of effective and efficient county government
  • ICIT’s primary focus should be to: promote multi‐affiliate integration and streamline technology processes in county government
  • Education on two levels to members regarding new technology and to affiliates as to the ICIT’s capabilities all of which results in an expanded knowledge base

Single Standing Purpose

  • ƒ Become an international GMIS Chapter and include city and state members (become a Big Tent)

Don distributed another worksheet and asked each individual to respond to the question:  As ICIT, whom will you primarily serve over the next three‐five years? Once they had identified those they expect to primarily serve, the participants were then asked to identify: What they think their expectations of ICIT will be over the next 3 to 5 years?  Once the group members individually answered these two questions, they worked as a small group to identify their consensus primary stakeholders and a list of expectations.  The four small groups identified the following stakeholders and expectations for each (x4 or x3 indicates number of small groups choosing as “primary”):

Primary Stakeholders Expectations

ICIT’s individual members x4
Additional education and training communications
Representation
Resource/Knowledge base
Education assistance, training
Education, networking, conferences, communications on specific topics/problems
Expand knowledgebase
Website
Education, cooperation, friendships
Leadership by example
Conferences
Career development opportunities
Templates

The other affiliates of ISAC x4
Support on technology projects
Resource/technical partner
Improve technology efficiency with office procedures
Share basic technology information
Assistance with large and small projects
Our opinions regarding new technology
Availability to provide:

  • Leadership
  • Guidance on technical issues
  • Standardization of similar functions
  • Overview county wide perspective on applications

Local county leaders x3
A technology resource and support
Benefits IT/GIS services
One‐stop shop for technology
County IT/GIS projects where local leaders go to other counties where the ICIT member doesn’t have specific knowledge
Recommendations on creation and development of IT or GIS resources

ISAC as an organization x3
A leadership role in the implementation of technology and technology management processes
Leadership role (w/COSTAR)
More involvement with ISAC sponsored projects

Following discussion as to the anticipated expectations of the four primary stakeholders, the participants were then asked to respond verbally to the following question: What in your opinion should differentiate ICIT from other groups or organizations that will likely also be serving your primary stakeholders?

Responses included the following key points:

  • ƒICIT has no bias
  • ƒICIT is “apolitical”
  • ƒICIT can offer expertise with no agenda
  • ƒICIT has a commitment to county government and offers expertise in that area
  • ICIT and its members are the only function that has a county wide view – working  with all departments of county government

Bill began the next section of the planning retreat by sharing with the group a short video titled “Did You Know” that identified a number of significant trends that are going to affect the world in the future (communications tools and expectations, population growth, and similar topics).  The video (http://www.youtube.com/watch?v=jpEnFwiqdx8&NR=1) was intended to set the tone for the next portion of the retreat dealing with trends that the participants believe could/will shape county government.  The specific question: What in your opinion, are the significant trends or issues that will shape county government over the next 3‐5 years?  Bill circulated a worksheet that provided some beginning points to help stimulate thinking for Ideawriting about responses to this
question including:

Broadband out there in next 3‐4 years
Dwindling employee base, fewer people to do more work
Groundswell to make government more efficient and transparent
How do you demonstrate your county’s quality of life?
Consolidation of services at state level from a data perspective (makes it easier, more efficient and more effective) to deal with three plan versus 99)
Interconnectivity
Business processes, efficiencies

After writing additional responses to the question, the participants were asked to share their worksheet with others at their table for added ideas.  Those thoughts felt to be the most significant in shaping county government were to be identified.  Following completion of the individual worksheet by all each of the four tables worked as small groups to arrive at 3 or 4 trends or issues as a response to the following question: Addressing which of these trends or issues should be among ICIT’s highest priorities during the next 3‐5 years? Respondents listed their group responses on newsprint and were asked to provide a brief explanation as to why they believed these were the priority issues/trends for ICIT. Following is what the group’s identified:

  1. Broadband (expansion)
  2. Efficiency
  3. Mobile Services
  4. Mobility Workers –work anywhere
  5. Declining employee base
  6. Information Security
  7. 24/7 availability from anywhere
  8. Transparency
  9. Education – all levels
  10. Government reorganization
  11. Organizational development of ICIT

Bill thanked the group for their attention and commitment to the afternoon’s planning session and indicated we would reconvene the retreat at 8:30AM the following day.


Session II
Bill opened the morning session by briefly reviewing yesterday’s work including a handout of the input regarding the primary purpose of ICIT; a hand out as to the four identified primary stakeholders and their identified expectations; and the 11 tends or issues identified as among ICIT’s highest priority over the next 3 to 5
years.

Bill then facilitated the group in the application of Interpretive Structural Modeling (ISM) software to identify what should be the top areas of focus from the 11 previously identified trends and issues.  Following participation in the ISM process the following five issues/trends are those the group believes ICIT should champion:

priority-ranking

Don next outlined the process through which the small groups could work to determine intended accomplishments over the next 1 to 3 years in the above focused areas.  Each table selected one of the above focused areas and began to
work to develop responses to the following question for their focus area: As ICIT, what specifically and concretely do you want or need to accomplish over the next one to three years in the area of ________________?

Worksheets were provided and explained as to having each of the small groups identify a desired objective/result, a timeframe for implementation and the responsibility for the objective.  When the small groups had completed their task each was asked to verbally report as to the desired objectives developed, timeframes for each along with appropriate responsibilities.  The objectives drafted by the small groups comprise the basis of the draft ICIT Business Plan included as ATTACHMENT C.

Because of time limitations, the efficiency focus area was not reviewed.  It was suggested that perhaps at one of the future schools a 1 ½ hours session could be set aside for brain storming as to “How it would be possible to leverage technology to do things better at the county level”?

Bill then began working with the participants to help identify potential ways to increase active participation in ICIT.  As a beginning point, he reviewed the responses to the initial introduction question: Why do you make this investment of yourself in ICIT?  He then asked for thoughts as to the ways similar motivations could be imparted to less active members.  ATTACHMENT D provides a list of the ideas put forward by the group.

To conclude the retreat, Bill reviewed the initial Purpose of the Retreat and asked if everyone felt the session has served to meet that purpose statement.  There was agreement it had.  Bill also asked if there were any other issues that someone had thought would be dealt with during the session but was not addressed.  Twocomments surfaced:

  • ICIT should consider sponsoring and make available a standardized video conferencing system that can be used by members of ICIT to conduct committee meetings.
  • Someone needs to develop an acronym page and store on the ICIT website to serve as a resource in helping everyone deal with the various acronyms used in IT and government.

There being no further discussion, Bill thanked everyone for their cooperation and active participation in the retreat. He and Don will have a summary report recapping the information developed during the retreat to Kim within seven to ten working days.  Kim also thanked the participants along with Bill and Don for
facilitating the retreat.


ATTACHMENT A

Question:  Why do you make this investment of yourself in ICIT?

Responses:

  1. It enabled me to work with the best technology professionals in this state and so do my job better.
  2. Because the group allows me to improve how I do my job by sharing information.
  3. Important Black Hawk County to be represented as well as learn from other counties’ experiences.
  4. Because I believe in what ICIT stands for and I support county government.
  5. Because of the knowledge that can be added by other ICIT members.
  6. To share knowledge with other counties and learn from other counties’ experiences.
  7. It not only promotes ICIT, but it will assist my district in becoming more informed and involved with an organization that has such a tremendous amount of knowledge to share with other counties.
  8. I learn from people from other counties. Counties working together can have greater impact than each county working separately.  Good people.
  9. To learn what other counties are doing and share what Story County is doing in regards to technology.
  10. To represent small counties.  Help or speak for those smaller counties and cities. To gain and share information and designs.  Quality of people and knowledge.
  11. Feel that ICIT is the only organization in ISAC that can steer the ISAC and others in the correct technical direction working together, not just in islands.
  12. I have a strong belief in the goals of this group and that the quality of its members will benefit county government.
  13. I feel that it is a great organization to belong to – great People, ‐ excellent knowledge base.  I would like to see continued success.
  14. Want to offer I care about this state and want to see this great state thrive and grow.
  15. Because of the great relationships and help I receive from my fellow county employees.
  16. I want to help where I can and to learn from others with more experience.  I believe in the positive power of local government.
  17. Good organization to work together to make accomplishments – people are willing to give their time on efforts like this.
  18. Want to offer my/our experienced ideas for other counties’ growth.  Support technology to make count processes more efficient.  Desire to be visible and available for others in the group and across the state.

ATTACHMENT B

Question:  Considering the time you have been a member of ICIT, what single past accomplishment of ICIT are you proudest of and why?

Responses:

Information Security

1. Co‐founded Information Security Committee; provided training for a dwindling audience.
2. Information Security Committee – InfoSec plays an important role in every technology related project.  I think it is important for our organization to understand current InfoSec trends and how they can impact us.

ISAC Affiliation

3. Being part of ICIT’s creation and ISAC’s acceptance – great group together for singular purpose.
4. Became ISAC affiliate – took a few years to accomplish.  That resulted in the other affiliates getting ICIT’s input and participation in their projects.
5. ICIT’s acceptance as an affiliate of ISAC. Opened the door to engage IT/GIS staffs across the state.  Gives the group opportunity to combine talents to develop projects such as GIS Data Depository and Iowa Land Records.
6. Being an ISAC affiliate provides credibility with other officials.
7. The original ICIT organizers lobbying for ICIT to become our own affiliate showing the importance of technology.
8. Raising the awareness of technology among ISAC and its affiliates.
9. The support of other affiliates.
10.Increased attention to technology by ISAC and its affiliates: ISAC staff, affiliate websites, CSN‐HRRA clearing house.

Mid‐Year Conferences

11.Working with the Mid‐Year 2009 conference committee.  But the real heroes of this were Mark, Wayne and Kim, but it was great conference because of all of the committee members working together.
12.Mid‐year conferences: excellent forms of networking and knowledge transfer.
13.Mid‐Year conference 2009 was the best – keep getting better.
14.Mid‐year 2008 – the 2nd best Mid‐Year ever!
15.The importance of our Mid‐Year Conferences along with our role in county government.
16.Mid‐Year Conferences.

Collaboration

17.The total willingness of members to share and even train other agencies or affiliates, to have added presence working with other affiliates.
18.The leadership of the founding fathers of ICIT – no one has egos to fight with.


ATTACHMENT C

DRAFT
Iowa Counties Information Technology Organization (ICIT)
2010 ‐2013
Business Plan

Focus Area: ICIT Organizational Development

Objective 1 – Increase coordination and participation of ISAC affiliates in planning educational workshops for spring and fall schools.

Time frame:  First of August to September 2010

Responsibility: Education Workshop

Suggested Strategies:

Work with ISAC to recognize importance of spring and fall schools
Create a liaison position with identified affiliates

Objective 2 – Improve communications resources available to ICIT members

Time frame: Open

Responsibility:  On‐Line Services Committee

Suggested Strategies:

Expand On‐Line Services Committee membership by December 2009
Committee to look at options for increasing communications

Objective 3 –Increase membership of ICIT

Time frame:  12 months from plan adoption

Responsibility: Membership Committee Chair

Suggested Strategies:

Change by‐laws to include city and state membership
Change by‐laws to include city advocate as a voting position
Reach out to the League of Cities leadership to build relationship
Develop the membership committee roles and responsibilities
Explore feasibility of an Iowa GMIS Chapter

Objective 4 – Encourage participation on board and committee roles

Time frame:  Six (6) months from plan adoption

Responsibility:  DLSC and Mid‐Year Committees

Suggested Strategies:

Video/audio conferencing
Recognition on‐line and at schools of participants and their
Accomplishments
Promote opportunities to become more involved in ICIT to participants
when signing up as a member or renewing memberships

Focus Area: Education at all levels

Objective 1 –Encourage and support District level educational opportunities

Time fame: Two (2) years from plan adoption

Responsibility:  ICIT District Representatives

Suggested Strategies:

Utilize trending topics as a source of information to be presented
Use White Papers for topics discussions
Utilize district characteristics to tailor information to local needs
Advocate webinar technologies for all members of the District
Partner with vendors to develop content and delivery methods

Objective 2 – Increase attendance from other ISAC affiliates and county leaders at our Mid‐ Year Conferences

Time frame: June 2010 (next conference date)

Responsibility: Mid‐Year Committee (with assistance from full membership)

Suggested Strategies:

Increased self‐promotion at conferences, mailings and follow‐up contacts
Mid‐Year program topics need to be relevant to other affiliates
Coordinate and communicate with other affiliates’ education committee

Objective 3 – Create “Trending Topics” articles

Time frame: Begin in 6‐12 months from plan adoption and then on‐going

Responsibility: Full membership (with assistance from On‐Line Services Committee)

Suggested Strategies:

Iowa County Magazine
Digital articles
Utilize new technologies (such as social media)

Objective 4 –Build and maintain a knowledge base on the web

Time frame: Immediate implementation with a one (1) year time frame for completion

Responsibility: On‐Line Services Committee (with support from full membership)

Suggested Strategies:

Compile surveys
Templates/Policies
Living Documents

Focus Area: Broad Band

Objective 1 – Develop recommended Broad Band standards for county government

Time fame: Three to nine (3‐9) months from plan adoption

Responsibility:  ICIT and CoSTAR

Suggested Strategies:

Establish an ICIT Technical Standards Committee
Gather/research what other governments have done to establish standards
Compile findings, condense results and make recommendations to ICIT and
CoSTAR
CoStart to disseminate agreed to standards

Objective 2 – To educate ICIT members on why Broad Band is important to county governments

Time fame: Spring ISCA 2010

Responsibility:  Robin, Wayne and CoSTAR

Suggested Strategies:

Provide information on Connect A Nation process, implementation process and time tables
Provide working definitions as to: What defines Broad Band, what is underserved and unnerved areas, what is classified as speed and throughput
Develop profiles of current landscape of players in the State of Iowa
Have John Gillispie address questions regarding the ICN and possible roles it may play in the solution of Broad Band access

Objective 3 – Identify technology advocate in each county (may or may not be a county employee) to serve on the local Connect A Nation Broad Band Deployment Task Force

Time fame: Spring/Summer 2010
Responsibility:  ICIT Committee working in Partnership with CoSTAR

Suggested Strategies:
ICIT members to identify potential county advocates
Conduct organizational meetings
Coordinate activities with Connect A Nation and the Iowa Utility Board
Ask for volunteers from ICIT membership
Map individual county employee advocates

Objective 4 – Advocacy and outreach regarding application and benefits of Broad Band access

Time fame: Six (6) months to three (3) years

Responsibility:  County Technology Advocates, CoSTAR, ICIT, Connect A Nation

Suggested Strategies:

Presentations at various affiliate meetings
Distribution of educational materials
Town Hall meetings
For legislative priority task force
Identify individuals to champion/represent ICIT’s interests in Broad Band deployment

Focus Area: Information Security

Objective 1 – Develop an ICIT Information Security website that will be a central repository for sharing information regarding security information procedures and processes

Time frame: Six (6) months from plan adoption

Responsibility:  ICIT Security Committee

Suggested Strategies:
Develop website layout, design and add existing content
Have a security committee meeting to discuss what content and responsibilities for site design
Use Jumla to develop initial website shell
Add existing content to the site
Present the site to the ICIT board
Link from ICIT website to the ICIT information security site

Objective 2 – Develop a RSS feed to share quality information and security news through the ICIT Information Security website

Time fame: Six (6) months from plan adoption

Responsibility:  ICIT Information Security Committee

Suggested Strategies:

Discuss at planned Information Security Committee meeting which technology to use for this project
Allow committee members the ability to share feeds with subscribers
Advertise this service to fellow ICIT members and other interested parties

Objective 3 – Provide a security “mind‐set” presentation to other ISAC affiliates to develop a better understanding by county officials as to the importance of information security

Time fame: One (1) year from plan adoption

Responsibility:  ICIT Information Security Committee

Suggested Strategies:

Develop the topics to be included in the presentation
Establish the agenda for the presentations and distribute to potential audiences
Assign committee members to do the presentations as schedules and
geography allow

Objective 4 – Research and develop an IDS Sensor Network to improve overall knowledge regarding security threats that may be affecting counties.

Time fame: Three (3) years from plan adoption

Responsibility:  ICIT Information Security Committee

Suggested Strategies:

Research IDS technologies
Spec Out hardware and software
Beta test with members of the Information Security Committee
Present results of beta testing to ICIT Board
Seek grant funding to support roll out of the network
Present information regarding the network to ICIT members to increase awareness and response time to security incidents
Rollout the network to interested counties/agencies/affiliates


ATTACHMENT D

Results of brainstorming as to ideas about how to motivate increased involvement by more of the ICIT membership

  1. Send list of whys to entire membership
  2. Mentoring
  3. Having district meetings (district presentation)
  4. Ask what obstacle is to their being involved – know reasons
  5. Defining expectations of district reps (utilize district representatives better)
  6. Leverage membership (nomination board)
  7. Defining membership (committee’s responsibility)
  8. Start a mini‐group (e.g. GIS coordinators at district level)
  9. Accomplish your plan and share accomplishments
  10. Reinforce accountability of committees
  11. Identify people doing IT work
  12. Consider executive committee as potential for handling accountability
  13. Recognizing new people when they show up at meetings
  14. Have a first‐timer group
  15. New members packet
  16. Social committee
  17. Reinforcing at elected official level how important membership in ICIT is
  18. Promote feedback on presentations and initiatives
  19. Have something of value when a newcomer comes to a meeting
  20. How do we reduce the intimidation (get to know somebody)
  21. Organizing after‐hour activities
  22. Name badges for new people
  23. Scout out the expertise of non‐contributing members and figure out how to use them
  24. Do a presentation on something we don’t touch on
  25. Ask people for help when you know their expertise
  26. Information base on expertise
  27. Set up for a private question (different option to full‐group open questions)
  28. Other ISAC affiliates recommend us
  29. If we do a service for an affiliate and they like it, use them to recommend
  30. Certification perhaps a way to get CEU’s
  31. Help other affiliates to know what should be the responsibilities of an IT director
  32. Integrate and clean up ICIT’s website (want members to use our site – more of a one‐stop)

10-02-2009

October 2, 2009
ICIT Board Meeting Minutes
Ramada, Corral Meeting Room
Waterloo, IA 50701

X President Kim Veeder
X Vice Pres Joel Rohne
X Sec/Treas Mark Castenson
X Past Pres Matt Boeck
X Tech Adv Kirby Winter
X District 1 Sandra Hunter
X District 2 Jon Lubke
X District 3 Shawn Olson
X District 4 Anthony Kava
X District 5 Gina Erickson
X District 6 Jean Schultz

X Ed & Schools Kirby Winter
X Info Sec Tom Crimmins X Legislative Jeff Rodda
X Membership Matt Boeck X On-Line Scott Williams
X Cadastral Jason Siebrecht
Web Mitch Tollerud

Agenda
1. Called the meeting to order at 8:06 am
2. Financial and Membership Report

a. Mark did not have a report to share.

3. By-Law change discusstion

a. Wayne brought up that the ex-officio members ,by our by-laws can vote. Wayne brought up some proposed changes to the by-laws. These proposed changes are attached with these minutes. There was discussion on the proposed changes. Shawn Olson made a motion to bring the proposed changes to the by-laws “ not having the exofficio members not be able to vote or being part of a quorum as highlighted in the attached minutes”, to the Fall School. Second by Kirby Winter. Motion carries unanimously.

4. Mid-Year Conference Update

a. Jean reported that the conference theme is ‘Getting Fit with ICIT’.

5. Old Business

a. None to report.

6. New Business

a. Kirby made mention about the proposed changes to the Fall ISAC schedule.

7. Adjournment

a. Meeting adjourned at 8:26 am.


Proposed By-Law Changes:

ARTICLE VII. OFFICERS

Section 1. The officers of this organization shall consist of President, Vice-President, Secretary/Treasurer, and Past-President.

a. The President shall be the immediate past Vice-President and shall serve for one year.

b. The Past-President shall be the immediate previous President and shall serve for one year.

c. The Vice-President shall be elected at the annual meeting and shall hold office until his or her successor shall have been duly elected and qualified. The Vice-President will then become President.

d. The Secretary/Treasurer shall be elected at the annual meeting and shall hold office until his or her successor shall have been duly elected and qualified.

Section 2. The Executive Board may elect or appoint and prescribe the duties of such other officers, as it shall deem desirable. Section

3. Officers of this organization may be removed by a 2/3-majority vote of the full all Executive Board voting members, after charges of misconduct, nonfeasance, malfeasance, or misfeasance have been substantiated at a general or Executive Board meeting. Section

4. A vacancy in any elected office shall be filled by the Executive Board for the unexpired portion of the term, except as otherwise provided by these by-laws.

ARTICLE IX. EXECUTIVE BOARD

Section 1. The governing body of this organization shall be the eleven-member Executive Board. Section 2. There shall be established an Executive Board comprised of the following members:

a. The four (4) officers of this organization.

b. One representative from each of the six (6) Districts, each serving a 2-year term.

c. One at-large Technology Advocate serving a 2-year term.

d. Ex-Officio members as defined within these By-Laws.

Section 3. The members of the Executive Board shall be active members as defined in Article VI, Section 2.

Section 4. The members of the Executive Board shall not receive any compensation for their services as directors. The Executive Board may by resolution authorize reimbursement for expenses incurred in the performance of organizational duties.

Section 5. The Executive Board shall act as an advisory board to the President and shall assist in formulating policies and procedures. Meetings of the Executive Board shall be held not less than quarterly and shall be called by the President.

Section 6. A quorum for conducting the business of the Executive Board will be six (6) voting members with one having to be the President or Vice-President of the organization.

Section 7. Members of the Executive Board may be removed by a 2/3-majority vote of the full all Executive Board voting members, after charges of misconduct, nonfeasance, malfeasance, or misfeasance have been substantiated at a general or Executive Board meeting.

Section 8. A vacancy of any elected position on the Executive Board shall be filled by the Executive Board for the un-expired portion of the term, except as otherwise provided by these by-laws.

Section 9. Ex-Officio members of the Executive Board will not be counted toward the quorum requirement at Executive Board meetings.

Section 10. Ex-Officio members of the Executive Board are not eligible to vote at Executive Board meetings.

ARTICLE XI. NOMINATION AND ELECTIONS

Section 1. Officers

a. The Membership, Nominating and Awards Committee shall make nominations of Officers during the Spring Meeting or during the ICIT Mid-Year Conference. Additional nominations may be made from the floor of the Annual meeting.

b. The attending members at the Annual Meeting of the organization shall elect officers. Elections shall be determined by simple majority of the attending members. In the event there are three or more candidates for an office and none receive a simple majority of the votes cast, the two candidates receiving the most number of votes will be the official nominees and a new vote taken.

c. Officers’ terms shall commence on the first day of January after the election.

Section 2. Executive Board District Representatives

a. The representative from each District shall be nominated from the District by members of said District during the Spring meeting or during the ICIT Mid-Year Conference. Additional nominations may be made from the floor of the Annual Meeting.

b. Representatives from each District shall be elected as follows: 1. Districts 1, 3, and 5 shall elect their representatives in the odd years at the Annual Meeting for a term of two (2) years. 2. Districts 2, 4, and 6 shall elect their representatives in the even years at the Annual Meeting for a term of two (2) year.

c. The representative from each District shall be elected from the District by members of said District present at the Annual Meeting. Elections shall be determined by simple majority of the attending members. In the event there are three or more candidates for an Executive Board position from a single District and none receive a simple majority of the votes cast, the two candidates receiving the most number of votes will be the official nominees and a new vote taken.

d. Representatives’ terms shall commence on the first day of January after the election.

Section 3. At-Large Technology Advocate

a. The Membership, Nominating and Awards Committee shall make nominations for Technology Advocate during the Spring Meeting or during the ICIT Mid-Year Conference. Additional nominations may be made from the floor of the Annual meeting.

b. The attending members at the Annual Meeting of the organization shall elect the Technology Advocate. Elections shall be determined by simple majority of the attending members. In the event there are three or more candidates for an office and none receive a simple majority of the votes cast, the two candidates receiving the most number of votes will be the official nominees and a new vote taken.

c. The Technology Advocate shall be elected in even-numbered years for a term of two (2) years.

d. The Technology Advocate term shall commence on the first day of January after the election.

ARTICLE XII. VOTING

Section 1. Every active member, as defined in Article VI, Section 2, in attendance at either a regular or special meeting of this organization, shall be entitled to one vote on any question or resolution during the meeting.

Section 2. In order for any issue brought to a vote at a general meeting be approved, there must be a simple majority of “aye” votes by the active members present at that meeting, unless otherwise specified in these by-laws.

ARTICLE XIII. COMMITTEES

Section 1. There shall be the following standing committees:

a. Legislative Committee It shall be the duty of the Legislative Committee to consider all legislation and each resolution with its recommendations at each business meeting.

b. Membership, Nominating and Awards Committee It shall be the duty of the Membership, Nominating and Awards Committee to coordinate membership activity, to coordinate and/or nominate active members for elected positions within the ICIT organization and to recognize individuals that have provided distinguished service to ICIT and/or the advancement of technology in Local Government.

c. Education and School Committee It shall be the duty of the Education and School Committee to coordinate training sessions or workshops and work with ISAC on issues concerning education.

d. Online Services Committee It shall be the duty of the Online Services Committee to consider all content and services provided over the Internet, and to insure that all online services are properly developed and maintained.

Section 2. The President, with the approval of the Executive Board, will appoint the chairperson of each committee. Each chairperson is an ex-officio member of the Executive Board.

Section 3. The chairperson of each committee will appoint the members of his or her committee. Each standing committee shall consist of no less than three (3) members. Members may participate in more than one committee.

Section 4. It shall be the duty of each standing committee to keep abreast of all topics relevant to their committee to recommend to the Executive Board appropriate responses to the current topics.

Section 5. The President or the Executive Board may name ad hoc committees.

04-14-2009

9:30 a.m. Tuesday, April 14, 2009
Veeder Conference Room, ISAC Offices
Des Moines, IA

ICIT Executive Board Members (X – in attendance)

X President: Kim Veeder, Black Hawk County
X Vice President: Joel Rohne, Worth County
X Sec/Treasurer: Mark Castenson, Warren County
X Past President: Matt Boeck, Story County
Technology Advocate: Kirby Winter, Hamilton County
District 1 Rep: Sandra Hunter, Story County
X District 2 Rep: Jon Lubke, Winneshiek County
District 3 Rep: Shawn Olson, Plymouth County
District 4 Rep: Anthony Kava, Pottawattamie County
X District 5 Rep: Gina Erickson, Des Moines County
X District 6 Rep: Jean Schulz, Johnson County
X ISAC Board Representative: Wayne Chizek, Marshall County
X Robin Harlow, ISAC

Agenda

1. Call meeting to order
The meeting was called to order at 9:44 am.

2. Financial and Membership Report

a. Mark reported that there is over $28,200 in the ICIT checking acct.
b. There are 102 paid members.

3. ICIT Committee activities

a. Education & Schools Wayne mentioned that it was stressful to get the spring school agenda together. He also mentioned that Micah Van Maanen was interested in a leadership role with this committee. Anything the board would like at either of the schools would be appreciated.

b. Legislative – Steering Committee Report Jeff reported that the 2nd funnel was last week and the ICN bill will have to wait until next year. The recorders bill was deferred until next year.

c. Membership & Awards

d. On-Line Services Scott reported that he has been working on the midyear website.

e. Cadastral Jason reported that they have met and are working on a framework document of guidelines. It is a work in progress. They are looking at having some sessions at the Mid-Year Conference.

f. Web user group

g. Information Security

h. ICIT Technology Scholarship Report Kim mentioned that her and Matt had forgot to mention the scholarship at Spring School. Kim was looking for direction from the board. The issues was decided to be tabled.

4. Organization updates

a. ISAC Executive Board Wayne reported that David Vestal has resigned April 1. Wayne also mentioned that Matt Boeck, Kim Veeder and himself attended to the County Day at the State Capitol. Wayne mentioned what they displayed at their table. They met a lot with county officials as well as legislators. It was good exposure for the organization and technology. Wayne also mentioned that ISAC is looking at where counties will be in 2020.

b. GIS Data Repository Wayne reported that Scott is rewriting the application. Scott mentioned why he is rewriting due to the other developer not meeting our specifications. Scott is now developing the site in Python. He has a few things that need to be done before publishing the new rewritten site. Wayne mentioned there might be some training at the midyear conference. Wayne is also looking at hiring an intern with half time going toward the GIS Data Repository.

c. E-Recording Committee Scott mentioned that they met last Wednesday. They selected a redaction company (CSI). They are out of Florida. Ray McDonald, Luann Schmitt and Scott were on this committee to look over the RFP’s. There were 4 companies they looked at and CSI was chosen. There also looking at having a private and public site for recorded documents. The private site would not have any redacted data and would be in a tiff format. The public site would have redacted images and be in .pdf format. The redaction process is subject to funding. The funding would come from a $2 charge on recorded documents. Legislation is pending.

d. CREEGAC/CREW Scott mentioned there was a meeting the day before Spring ISAC. Ken Kline gave an overview of the site. The treasurers are moving forward with the project. Ken is project manager of the project. There is another meeting on the 24th of April. Their website is crew.iowa.gov.

e. IGIC Their conference is next week in Waterloo.

f. CIAO They met last month.

g. EIGIS They cancelled their meeting last week due to the IGIC conference. Their next meeting date will be in July.

5. Laptop replacement for Secretary/Treasurer
Mark mentioned that the laptop for ICIT is running 6 years old and getting out of date and should be replaced. There was a motion from Joel to spend up to $1,200 for a new laptop for ICIT. Second by Jon Lubke. Motion carries.

6. County Parcel Count Survey
Wayne mentioned that Ray Willis talked to him about a survey of the counties and their parcel count. Ray would like to have this information posted on the ICIT website. The survey was conducted recently.

7. 2009 Mid-Year Conference update
Wayne mentioned the planning is going great. There is some concern about the number of exhibitors due to the economy. We will be sending out more emails and reminders of the conference. The agenda and sessions are coming along great. We will be having some good speakers/entertainment as well as education sessions. We have scaled back on a lot of things due to the economy and numbers. Wayne went over the food in general. Matt went over the agenda for the conference.
Wayne also mentioned that the CTC committee has decided to come up with funds to send up to 30 individuals and for up to $100 to the mid-year conference for one day. Wayne mentioned that Thursday would be the day for them to come for one day to the conference. These individuals that would come would be from counties that do not have or not much of a technology presence in their respective counties. Gina made a motion to waive the $25 membership fee for those individuals who would attend the conference from CTC funds and to pay the mailing costs of ICIT brochures to nonmember counties. Second by Jean Schulz. Motion carries.

8. Future Conference Locations discussion Kim brought up discussion on the future ICIT Mid-Year Conferences.
Kim asked the district reps to bring any responses from their districts. Most of the responses were to have the conference in a central location. There was responses to have the conference in all districts and much discussion on what type of facilities could host the conference. There was discussion on getting more people involved in ICIT and having district meetings.

9. ICIT Organization Strategic Plan Wayne brought up discussion on the idea of having an organization strategic plan. ICIT has accomplished a lot in its short life.
Wayne discussed that ICIT should look at more of a leadership role than support role. Wayne discussed the idea of having a 2 day retreat to discuss where ICIT will be in 5 years. He also suggested that we use the $2,000 that normally would be used for conference scholarships be used toward a 2 day retreat.
Joel made a motion to have a 2 day organization strategic plan retreat to include board members and committee chairs and other members who have had leadership roles determined by the board in September. Matt Boeck seconded the motion. Motion carries unanimously.

10. CTC Committee Report
Robin Harlow reported that 2 counties are looking at Citizen Action Request where citizens can send requests to the counties. He also reported that the committee is working with those counties that do not have a website. The committee is changing its name from CTC to Co-STAR (Counties Strategic )

11. Broadband Initiative
Robin also discussed the broadband initiative that it is going on nationally as well. There has been $350 million dollars allocated nationwide to map broadband access by state at the street level. 12. ICIT mailing to counties without current ICIT membership

13. Old Business

14. New Business

15. Next meeting and adjournment
Meeting adjourned at 2:44 pm.