Minutes

Here are the minutes from the 12-01-2017 Business Meeting

Here are the minutes from the 08-23-2017 Business Meeting

Here are the minutes from the 06-21-2017 Board Meeting

Here are the minutes from the 06-21-2017 Business Meeting

Here are the minutes from the ICIT Board Meeting on May 10, 2017

Minutes from the 12-01-2016 ICIT Business Meeting will go here.

President Ryan Eaton opened the meeting at 10:10 am.

Joel Rohne moved, seconded by Micah Van Maanen by to approve the minutes, motion passed.

ICIT Committee Reports

Legislative: Jeff Rodda reported that the objectives were going to be a repeat of last year’s.   The next meeting will be September 29. There are no IT/GIS issues so far.

Membership:  114 members with $27,132.58 in the bank.   $4,911.25 has been moved to a new shared account for the ITAG Conference.

Education:   Jesse reported that the ISAC Fall Conference agenda is due at the end of the September.   Heather Skidmore is working on GIS sessions.  ISAC requested that ICIT provide a “basic technology” session as one of the general education sessions.   Micah and Joel will organize.   Eric Guth volunteered to help.

Online Services: Micah Van Maanen reported that everything was still working.   He had a quote for the development of a new website.   Blue Lake Website estimated that the development would be $1,300 to $1,500.  It would be $100 a year to host the website.

Micah moved that we approve up to $1,500 for Blue Lake Websites for the development of the ICIT website, seconded by Paul Culver, motion passed.

Audit:  Derek reported that Alissa has been doing a wonderful job as treasurer.  It would be useful to have a procedure for the audit.   Financial and bank account statements are provided to the board. Eric Guth volunteered to get suggestions for the audit process.  Alissa and Eric will work on documenting procedures to discuss at the next board meeting.

GIS Data Repository:  Jamie Petersen reported that he had been talking to Patrick Wilke-Brown.  A pilot project using Amazon webserver blending open source and back end power is in the works.   It would be strictly for geospatial data.  ICIT has $15,000 from a grant designated for the repository.

Info Security:  Joel Rohne reported that he and Micah will be presenting at the League of Cities.  Derek wrote an article on security for the Iowa County Magazine.   Ryan and Micah will be attending the MS-ISAC conference in San Antonio.  The Info Security committee will be meeting with Jeff Franklin to discuss the Heat product.

Scholarship:  Ryan Eaton reported that we will be promoting the scholarship.

Organizations

ISAC:  Joel Rohne reported the ISAC Board retreat will be in September.    Meeting will be discussing legislative issues and the budget.    ISAC has produced three new videos on voter registration, absentee voting and voting on election day.

Iowa Land Records:  Ryan Eaton reported that Iowa Land Records has processed their millionth document.   Phil requested an RFP for IT services.    IGIC:   Joel reported that Rick Havel is promoting GIS mentoring project.

CIAO:   No report.

Eastern Iowa GIS:  They will be having a meeting on November 3.

Tech Team:  Eric Guth reported that Benton County has decided to hire a director.   ICIT will be helping with the interview process.  Winneshiek County has requested an audit.    The board would need to formally approve a tech team assessment.   Cerro Gordo County is another county that may be interested in an assessment.   Eric participated in the National Association of Counties CIO panel representing small counties.

ITAG Conference report:  Micah reported that they conference committee had set the registration fees for an attendee at $225 with student registration at $75.00.   ICIT and IGIC have deposited equal amounts in a separate account for conference costs.    They are talking to ESRI about providing their learning labs.   Additional workshops will be held on Tuesday.   They will be sending out a pre-conference survey.   To encourage participation they will be having a drawing for a door prize from the survey entries.  The new hotel will allow for additional vendors.  One of the suggestions for sessions was lightning rounds of 10-15 minutes on a specific topic.   There was discussion about the pros and cons of a single-day registration.

COSTAR:  Eric Guth reported that COSTAR will be sending out a survey.   There was a discussion concerning the development of their values statement, mission and goals for the future.

Other Business:  Bill Horning has contacted Ryan about the ADA website requirements that the Department of Justice had sent out.   It was suggested that we to talk to Kristi Harshbarger, General Counsel of ISAC about the issue.

Alissa moved for adjournment and seconded by Eric Guth, motion passed.

Respectfully submitted

Secretary, Kim Veeder

President Ryan Eaton opened the meeting at 12:30

Micah Van Maanen moved, seconded by Joel Rohne to approve the minutes, motion passed.

Treasurer:  128 members with $39,971 in the bank.   Credit card process is being used for vendors.

ICIT Committee Reports

Legislative: No report.  Jeff Rodda and Micah Cutler will continue to serve on this committee.

Membership, Awards:   Gabe will make presentation of award following the business meeting.

Education:   Jesse requested ideas for the fall ISAC meeting.   Heather Skidmore will replace the GIS education representative on the Education Committee.

Online Services: Micah Van Maanen reported that he had received a quote for a new web site and would be working with the board.

Audit:  Derek reported that the audit was in process.   Monthly bank statements provided to the board.

GIS Data Repository:  Matt Boeck reported that they have been talking to ESRI.   Sarah from ESRI has a suggestion for an option for a replacement.

Info Security:  Joel Rohne reported that ICIT/ISAC is working with the state to promote the security tools available to counties.   Articles in the ISAC magazine and email blasts will be used to advertise the offerings.

Scholarship:  Ryan Eaton reported that we will be promoting the scholarship.

Organizations

ISAC:  Joel Rohne reported

• ISAC Golf Scholarship event will be held at Toad Valley in Pleasant Valley on August 31.
• Sign in app for Fall school registration
• HIPAA program will have the same pricing as last year
• ISAC has produced three new videos on voter registration, absentee voting and voting on election day
• Eric Guth will be representing small counties’ IT at a panel at the National Association of Counties meeting.    Joel will be requesting financial support for travel funds from the board.

Iowa Land Records:  Ryan Eaton reported that the committee approved changes for the Internal Revenue Service.

IGIC:   IGIC and ICIT will be combining their groups for the summer conference in 2017.

CIAO: Matt Boeck – no report

Eastern Iowa GIS:  Rick Havel reported that a fall meeting is being scheduled.

Tech Team:  Eric Guth reported that the Tech Team will be doing an assessment at Benton County.

COSTAR:  COSTAR committee is working on a strategic planning.  The agreement with Adobe failed because Adobe pulled back.   They are working on an email encryption discount project through ISAC.  Presentation on that project will provided at the conference.

Unfinished Business:  Micah Van Maanen presented on the 2017 ITAG Conference.   There will be pre-conference IT/GIS training on Tuesday.  There will be five tracks.   Please contact Micah if you have any suggestions for presentations.    We have a one year contract with an option for a three year option.

At 12:50 Shawn Olson moved for adjournment and seconded by Micah Van Maanen, motion passed.

Following the meeting Gabe Johanns presented the Special Achievement Award to Don Kampman.

Ten-year anniversary members were recognized.

Respectfully submitted

Secretary, Kim Veeder

1. Call meeting to order

Ryan Eaton called the meeting to order at 11:08

2.       Approval of previous meeting minutes

Jeff Miller made the motion to approve the minutes with the change of the date of the smart connections conference.  Eric Guth seconded.  Motion passed.

3.       Approval of Agenda

Shawn Olson made the motion and Derek Olson seconded. Motion passed

4.       ICIT Committee Activities

a. Legislative – Jeff Rodda had nothing to report.

b. Membership, Nomination & Awards – Alissa reported that there are 122 members and $35373.35

c. Education & Schools

Jesse reported they are working on the schools.  Cody no longer works for the county so looking for another GIS person to be on the committee.

d. On-Line Services

Micah suggested Blue Lake Website work.  Derek Olson made the motion to get a quote and Eric Guth seconded.

Mailing Lists are running but still no solution to replace it.

e. Audit

Vice President Derek will perform the audit at the Midyear Conference

f. GIS Data Repository

Discussion on options for a new location for the repository but will continue to research options and costs associated with them.

g. Information Security

Micah and committee members will be meeting with Jeff Franklin (State of Iowa Deputy CIO).   Micah talked about the solutions that the state is currently offering to counties.  Security is one of  the governors priorities.

h. Scholarship – no report

5. Organization Reports

a. ISAC – no report

b. Iowa Land Records – no report

c. IGIC – no report

d CIAO – no report

e. Eastern Iowa GIS – no report

f. Tech Team.

Eric reported that Haley from Benton County had requested assistance in replacing their current IT vendor.   They need to have a replacement by August 2.   Joel has sent a scope of work to the county.  After we have received the approval of the scope of work the board would need to approve the project,

ICIT/IGIC Conference Update

Micah reported that the name for the ICIT/IGIC joint conference is Information Technology and Geospatial Conference or ITAG.

The larger facility will allow for five tracks and more exhibitors.   They are planning on having additional training on Tuesday with the conference starting on Wednesday.

A joint account to support shared costs and revenue will need to be set up.  The treasurers for ICIT and IGIC will have access to the account.   Shawn moved that we deposit $2,500 in the new account, seconded by Eric, motion passed.

Districts 5 and 6 will be asked to help with the conference.

The goal is to promote the new conference format at this year’s conference.

Midyear Update

Don reported that the conference plans are going well.  We currently have 65 registered attendees.  We have room for one more vendor.  If you have any suggestions please let the committee know.

COSTAR

Eric Guth reported that he is optimistic about the potential for a new direction for this organization.  He stressed the importance of developing a document that outlined the values, mission and goals for the organization.  That COSTAR is being a connection point between ICIT and the other ISAC affiliates.

Derek reported on his experience with KnowBe4 phishing testing and security education.  A promotion for counties will be available through the end of June.

Unfinished Business

Other Business

Accounting Software:

Alissa requested that ICIT purchase the Freshbook software.  It was moved by Gabe and seconded by Don that we purchase the software.  Motion passed.

Jeff Miller reported that the ICIT bi-laws will need to be updated to reflect the changes associated with the ISAC spring and fall meetings.  We will replace any language to simply meeting.   Since this is a minor change it can be changed by board motion.  We will not change the ICIT conference logic at this time.  This motion was moved by Eric, seconded by Shawn, motion passed.

At 12:25 Eric moved for adjournment, Jesse seconded, motion passed.

Kim was delayed by a detour on interstate.  Alissa took minutes until she arrived.

Respectfully submitted

Kim Veeder

Call meeting to order

Ryan called the meeting to order at 11:08

2.       Approval of previous meeting minutes

Jeff Miller made the motion to approve the minutes with the change of the date of the smart connections conference..  Eric Guth seconded.  Motion passed.

3.       Approval of Agenda

Shawn Olson made the motion and Derek Olson seconded. Motion passed

4.       ICIT Committee Activities

a. Legislative – Jeff Rodda had nothing to report.

b. Membership, Nomination & Awards – Alissa reported that there are 122 members and $35373.35

c. Education & Schools

Jesse reported they are working on the schools.  Cody no longer works for the county so looking for another GIS person to be on the committee.

d. On-Line Services

Micah suggested Blue Lake Website work.  Derek Olson made the motion to get a quote and Eric Guth seconded. Motion passed.

Mailing Lists are running but still no solution to replace it.

e. Audit

Vice President Derek will perform the audit at the Midyear Conference

f. GIS Data Repository

Discussion on options for a new location for the repository but will continue to research options and costs associated with them.

g. Information Security

Micah and committee members will be meeting with Jeff Franklin (State of Iowa Deputy CIO).   Micah talked about the solutions that the state is currently offering to counties.  Security is one of  the governors priorities.

h. Scholarship – no report

5. Organization Reports

a. ISAC – no report

b. Iowa Land Records – no report

c. IGIC – no report

d CIAO – no report

e. Eastern Iowa GIS – no report

f. Tech Team.

Eric reported that Haley from Benton County had requested assistance in replacing their current IT vendor.   They need to have a replacement by August 2.   Joel has sent a scope of work to the county.  After we have received the approval of the scope of work the board would need to approve the project,

ICIT/IGIC Conference Update

Micah reported that the name for the ICIT/IGIC joint conference is Information Technology and Geospatial Conference or ITAG.

The larger facility will allow for five tracks and more exhibitors.   They are planning on having additional training on Tuesday with the conference starting on Wednesday.

A joint account to support shared costs and revenue will need to be set up.  The treasurers for ICIT and IGIC will have access to the account.   Shawn moved that we deposit $2,500 in the new account, seconded by Eric, motion passed.

Districts 5 and 6 will be asked to help with the conference.

The goal is to promote the new conference format at this year’s conference.

Midyear Update

Don reported that the conference plans are going well.  We currently have 65 registered attendees.  We have room for one more vendor.  If you have any suggestions please let the committee know.

COSTAR

Eric Guth reported that he is optimistic about the potential for a new direction for this organization.  He stressed the importance of developing a document that outlined the values, mission and goals for the organization.  That COSTAR is being a connection point between ICIT and the other ISAC affiliates.

Derek reported on his experience with KnowBe4 phishing testing and security education.  A promotion for counties will be available through the end of June.

Unfinished Business

Other Business

Accounting Software:

Alissa requested that ICIT purchase the Freshbook software.  It was moved by Gabe and seconded by Don that we purchase the software.  Motion passed.

Jeff Miller reported that the ICIT by-laws will need to be updated to reflect the changes associated with the ISAC spring and fall meetings.  We will replace any language to simply “meeting”.   Since this is a minor change it can be changed by board motion.  We will not change the ICIT conference logic at this time.  This motion was moved by Eric, seconded by Shawn, motion passed.

At 12:25 Eric moved for adjournment, Jesse seconded, motion passed.

Kim was delayed by a detour on interstate 35.   Alissa took minutes until she arrived.

Respectfully submitted

Kim Veeder