03-05-2009

1:00 PM – 1:30 PM, March 5th, 2009
Cedar Rapids Room, Marriott Hotel, Des Moines

 

President: Kim Veeder, IT Director (Black Hawk)
Vice President: Joel Rohne, IT-GIS Director (Worth)
Sec./Treas.: Mark Castenson, GIS Coordinator (Warren)
Past President: Matt Boeck, GIS Coordinator (Story)
Tech. Advocate: Kirby Winter, IT Director (Hardin/Franklin)

District 1 Rep: Sandra Hunter, IT Director (Story)
District 2 Rep: Jon Lubke, GIS Coordinator (Winneshiek)
District 3 Rep: Shawn Olson, IT-GIS Director (Plymouth)
District 4 Rep: Anthony Kava, IT (Pottawattamie)
District 5 Rep: Gina Erickson, IT Director (Des Moines)
District 6 Rep: Jean Schultz, IS Director (Johnson)

Committees:
Eduction and Schools      Cory Hines (Linn)
Legislative                          Jeff Rodda (Polk)
Membership & Awards   Micah Van Maanen (Sioux)
On-Line Services              Scott Williams (Marshall)
Cadastral                            Jason Siebrecht (Linn)
Web Technology               Mitch Tollerud (Scott)

Agenda

ICIT 2009 Conference Update
Call meeting to order
The meeting was called to order at 1:00pm.
County Day – March 25, 2009
Kim talked about the County Day at the Statehouse. She suggested having food at the ICIT booth, maybe cookies, snacks, etc. The board agreed that would be a good idea. The booth will need to manned between 10:30 until 2:00 pm that day. Wayne suggested that we come up with ideas that would be interested to legislators. There was discussion on having maps/posters at the booth to grab the attention of the legislators. There was a motion by Sandra to spend no more than $250 of expenses for the County-A Day at the Statehouse. Second by Jean. Motion carries.

Was not discussed due to lack of time.

Future Conference Locations
Wayne handed out a map of the memberships by county. Wayne mentioned that there are very few places in the state where we can have our mid-year conference due to our schedule/tracks. Wayne also mentioned that there has been discussion of having the mid-year conference at one location due to transportation costs. Wayne brought up the idea of discussing this subject or have the conference in three locations. Jason brought up the idea of preparing a map of each of the year’s membership by county going back a few years.

Replacement of Matt Boeck as an alternate representative for CREEGAC/CREW Committee
Kim told the board that Matt Emerson-Story County will replace Matt Boeck on the CREW Committee.

ICIT High School Scholarship Report
Was not discussed due to lack of time.

IT/GIS Scholarship
Kim mentioned the scholarship idea was forgotten before Spring ISAC. Mark made a motion to table the issue. Kirby seconded the motion. Motion carries.

 

Adjournment
The meeting was adjourned at 1:34pm.

11-20-2008

1:30 p.m. Thursday, November 20, 2008
Wallace Room, Coralville Marriott and Conference Center
Coralville, Iowa

ICIT Executive Board Members (X – in attendance)

X President: Matt Boeck, GIS Coordinator (Story)
X Vice President: Kim Veeder, IT Director (Black Hawk)
X Sec./Treas.: Mark Castenson, GIS Coordinator (Warren)
X Past President: Micah Van Maanen, IT Director (Sioux)
X Tech. Advocate: Kirby Winter, IT Director (Hardin/Franklin)
X District 1 Rep: Sandra Hunter, IT Director (Story)
X District 2 Rep: Joel Rohne, IT/GIS Director (Worth)
District 3 Rep: Shawn Olson, IT/GIS Administrator (Plymouth)
X District 4 Rep: David Bayer, GIS Coordinator (Pottawattamie)
X District 5 Rep: Gina Erickson, IT Director (Des Moines)
X District 6 Rep: Jean Schultz, IT Director (Johnson)

ICIT Committee Chairs

X ISAC Board Representative: Wayne Chizek (Marshall)
X Education and Schools: Kirby Winter (Hamilton/Franklin)
X Legislative: Jeff Rodda (Polk)
X Membership & Awards: Micah Van Maanen (Sioux)
X On-Line Services: Scott Williams (Marshall)
X Cadastral: Jason Siebrecht (Linn)
X Web-User: Mitch Tollerud (Scott) X Infosec: Tom Crimmins (Pottawattamie)
X Robin Harlow (ISAC)

Agenda

1. Call meeting to order The meeting was called to order at 1:32 p.m.

2. Financial and Membership Report There is $22,747.23 in the checking account.
There are 87 paid members. Dean Neal suggested that we send out a reminder to the ICIT group.

3. ICIT Committee activities

a. Education and Schools
Kirby reported that yesterday’s presentations went well. Hope to have security presentations at the Spring School.

b. Legislative
Jeff gave a report on the legislative info. He said there might be some bills related to property tax and TIF. There might be a bill regarding redaction of information on recorded documents. Jeff also reported that there could be some bills related to emergency management. There will be a ‘county’ day at the legislature.

c. Membership and Awards
Nothing to report.

d. On-Line Services

e. Cadastral
Jason reported that the group has not met for some while. There is a living document on google.

 f. Web Technology group
Mitch reported that there was a National Government webmasters conference in Chicago. There was much discussion on the ABC Virtual and Treasurer’s association for online payments. There was talk of having discussions with the Treasuers and ABC Virtual in regards to this.

g. Infosec
Tom reported that they had their training on Tuesday and there were 25 people in attendance. They are having a website at icitsec.org and icitsec.com. They also hope to have another training on the Tuesday before Spring School. They are also going to be building a survey.

4. Organization updates

a. ISAC Executive Board
Wayne reported that they have spent a lot of time on legislative issues.

b. GISDR
Wayne reported there was another grant application sent in earlier this month in association with IGIC. Wayne suggested that counties upload data to the GISDR. The site is working.

c. CLRIS
Scott reported that they are accepting images again. The recorders are waiting on the legislature to determine what they should do in regards to redacting information on the website. Scott reported the recorders are getting ready to send out an RFP in regards to redacting sensitive information.

d. CREW
Matt reported that Marsha Carter was appointed as chair and Ken Kline is project Manager. Iowa Interactive cannot work on the project until January 15th so the project is currently on temporary hold.

e. IGIC
Micah reported that there conference will be in Waterloo. It will be held in April. One of their priorities is to be a one-stop GIS information portal. She also mentioned the IGI project that they are working on.

f. EIGIS
Nothing to report.

5. Affiliate Technology Projects Update – Robin Harlow, ISAC Technology Project Manager Robin was absent.

5a. By-Law Changes.
Wayne sent out copies of the proposed by-law changes. There was a motion by Mary McLaughlin to approve the proposed by-law changes. Second by Micah Cutler. The approved changes are attached.

6. Vice President and Secretary/Treasurer election
Joel was elected for VP by a motion from Wayne, second by Micah V..
Mark was elected for Sec/Treasurer by a motion from Mary M., second by Tom Crimmins.
Kriby was elected for Technology Advocate by a motion from Wayne, second by Jeff Rodda .

7. District Representative meetings and election
District 2 elected Jon Lubke.
District 4 elected Anthony C. Kava.
District 6 elected Jean Schultz.

8. Mid-Year Conference 2009 update
Wayne reported on the planning of the conference. The committee sent out 208 ‘Save the date’ postcards. There is a website http://icitmidyear.com There will be 2 presenters, one a comedian and the other professor.
The conference is at the West Des Moines Marriott, June 10-12, 2009.
The committee is reaching out to the League of Cities. Julie Harris mentioned that if anyone has a vendor contact to send her that information. The committee has set up fees for registration options. Matt reported that he is in charge of the sessions and will be looking to the membership.

9. Old Business
None

10. New Business
None

11. Next meeting and adjournment.
The meeting was adjourned at 2:48 p.m

 


Proposed Changes to the Iowa Counties Information Technology (ICIT) Organization
By-Laws

ARTICLE XI. NOMINATION AND ELECTIONS

Section 1. Officers

a. The Membership, Nominating and Awards Committee shall make nominations of Officers during the Spring Meeting or during the ICIT Mid-Year Conference. Additional nominations may be made from the floor of the Annual meeting.

b. The attending members at the Annual Meeting of the organization shall elect officers. Elections shall be determined by simple majority of the attending members. In the event there are three or more candidates for an office and none receive a simple majority of the votes cast, the two candidates receiving the most number of votes will be the official nominees and a new vote taken.

c. Officers’ terms shall commence on the first day of January after the election.

Section 2. Executive Board

a. The representative from each District shall be nominated from the District by members of said District during the Spring meeting or during the ICIT Mid-Year Conference. Additional nominations may be made from the floor of the Annual Meeting.

b. Representatives from each District shall be elected as follows:

1. Districts 1, 3, and 5 shall elect their representatives in the odd years at the Annual Meeting for a term of two (2) years.

2. Districts 2, 4, and 6 shall elect their representatives in the even years at the Annual Meeting for a term of two (2) year.

c. The representative from each District shall be elected from the District by members of said District present at the Annual Meeting. Elections shall be determined by simple majority of the attending members. In the event there are three or more candidates for an Executive Board position from a single District and none receive a simple majority of the votes cast, the two candidates receiving the most number of votes will be the official nominees and a new vote taken.

d. Representatives’ terms shall commence on the first day of January after the election.

Section 3. At-Large Technology Advocate

a. The Membership, Nominating and Awards Committee shall make nominations for Technology Advocate during the Spring Meeting or during the ICIT Mid-Year Conference. Additional nominations may be made from the floor of the Annual meeting.

b. The attending members at the Annual Meeting of the organization shall elect the Technology Advocate. Elections shall be determined by simple majority of the attending members. In the event there are three or more candidates for an office and none receive a simple majority of the votes cast, the two candidates receiving the most number of votes will be the official nominees and a new vote taken.

c. The Technology Advocate shall be elected in even-numbered years for a term of two (2) years.

d. The Technology Advocate term shall commence on the first day of January after the election.

ARTICLE XIII. COMMITTEES

Section 1. There shall be the following standing committees:

a. Legislative Committee It shall be the duty of the Legislative Committee to consider all legislation and each resolution with its recommendations at each business meeting.

b. Membership, Nominating and Awards Committee It shall be the duty of the Membership, Nominating and Awards Committee to coordinate membership activity, to coordinate and/or nominate active members for elected positions within the ICIT organization and to recognize individuals that have provided distinguished service to ICIT and/or the advancement of technology in Local Government.

c. Education and School Committee It shall be the duty of the Education and School Committee to coordinate training sessions or workshops, and work with ISAC on issues concerning education., and creating and mailing an organization newsletter.

d. Online Services Committee It shall be the duty of the Online Services Committee to consider all content and services provided over the Internet, and to insure that all online services are properly developed and maintained.

Section 2. The President, with the approval of the Executive Board, will appoint the chairperson of each committee. Each chairperson is an ex-officio member of the Executive Board.

Section 3. The chairperson of each committee will appoint the members of his or her committee. Each standing committee shall consist of no less than three (3) members. Members may participate in more than one committee.

Section 4. It shall be the duty of each standing committee to keep abreast of all topics relevant to their committee to recommend to the Executive Board appropriate responses to the current topics.

Section 5. The President or the Executive Board may name ad hoc committees.

ARTICLE XIV. MEETINGS

Section 1. This organization will meet during the Iowa State Association of Counties (ISAC) Fall School of Instruction and either at ISAC’s Spring Schools of Instruction or during the ICIT Mid-Year Conference. The Annual Meeting will be the Fall meeting and all elections will take place at this time. Nominations for Officers and Executive Board members will take place at the Spring meeting or during the ICIT Mid-Year Conference.

Section 2. The President will call all other necessary meetings.

ARTICLE XVII. AMENDMENTS

Section 1. Any amendments to these by-laws must be proposed to the Executive Board. The Executive Board must have a 2/3 majority supporting the proposed amendment to present it to the members at the Annual Meeting, with thirty (30) days advance notice to the membership.

Section 2. Upon a 2/3-majority approval by the Executive Board, the active members attending the Annual Meeting will vote on the proposed amendment to these by-laws. A sixty (60) percent vote of all active members present at the Annual Meeting is required to am

06-12-2008

Security Committee; Mid-Year Conference; Web Committee

ICIT Board Meeting Agenda/Minutes
4:00 p.m.   Thursday June 12, 2008
Sioux City Convention Center
Sioux City, Iowa

ICIT Executive Board Members  (X – in attendance)

X  President:    Matt Boeck, GIS Coordinator (Story)
Vice President:    Kim Veeder, IT Director (Black Hawk)
X  Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
X  Past President:  Micah Van Maanen, IT Director (Sioux)
Tech. Advocate:   Kirby Winter, IT Director (Hardin/Franklin)
X  District 1 Rep:  Sandra Hunter, IT Director (Story)
X  District 2 Rep:  Joel Rohne, IT/GIS Director (Worth)
X  District 3 Rep:  Shawn Olson, IT/GIS Administrator (Plymouth)
X  District 4 Rep:  David Bayer, GIS Coordinator (Pottawattamie)
District 5 Rep:  Gina Erickson, IT Director (Des Moines)
District 6 Rep:  Jean Schultz, IT Director (Johnson)

ICIT Committee Chairs

X   ISAC Board Representative: Wayne Chizek (Marshall)
Education and Schools:  Cory Hines (Linn)
Legislative:  Jeff Rodda (Polk)
Membership & Awards:  Jason Siebrecht (Linn)
On-Line Services:  Scott Williams (Marshall)
Cadastral:  Jason Siebrecht (Linn)
Web-User:  Mitch Tollerud (Scott)

 

Agenda

1.  Call meeting to order
The meeting was called to order at 3:58 p.m.

2.  Discussion on Security Committee
Matt Boeck brought up discussion on the possibility of starting a security committee within ICIT.  Tony Kava and Tom Crimmins of Pottawattamie County went over a prepared document outlining the committee responsibilities.  They also mentioned the idea of having a contact list for disasters requiring help.  Joel Rohne made a motion to create a Security Committee.  Second by Shawn Olson.  Motion carries.

3. Mid-Year Conference Rotation discussion
Wayne Chizek brought up discussion on moving the rotation of the Mid-Year Conference due to the conference being in western or central Iowa for the next 2 years.  Wayne suggested rotating districts 4 and 6 to accomodate this.  Mark Castenson made a motion to have the 2009 Mid-Year Conference in District 1 and the 2010 Mid-Year Conference in District 6.  Micah VanMaanen seconded the motion.  Motion carries.

4. New Business
Shawn Olson brought up discussion on the status of the Web Committee.  He feels that the committee has not provided the board any information on their happenings and would like some input from the committee.

5. Adjournment
Meeting adjourned at 4:42 p.m.

03-13-2008

committee reports, 2008 Mid-Year update, ICIT Technology Scholarship winner introduced, nominations, ICIT conference scholarships winners announced

ICIT Business Meeting Agenda/Minutes
1:00 p.m.  Thursday March 13, 2008
Executive Board Room
Renaissance Savery Hotel
Des Moines, Iowa

ICIT Executive Board Members  (X – in attendance)

X   President:    Matt Boeck, GIS Coordinator (Story)
X   Vice President:    Kim Veeder, IT Director (Black Hawk)
X   Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
X   Past President:  Micah Van Maanen, IT Director (Sioux)
Tech. Advocate:   Kirby Winter, IT Director (Hardin/Franklin/Hamilton)
X   District 1 Rep:  Sandra Hunter, IT Director (Story)
X   District 2 Rep:  Joel Rohne, IT/GIS Director (Worth)
District 3 Rep:  Shawn Olson, IT/GIS Administrator (Plymouth)
X   District 4 Rep:  David Bayer, GIS Coordinator (Pottawattamie)
District 5 Rep:  Gina Erickson, IT Director (Des Moines)
X   District 6 Rep:  Jean Schultz, IT Director (Johnson)

ICIT Committee Chairs

X   ISAC Board Representative: Wayne Chizek (Marshall)
Education and Schools:  Kirby Winter (Hardin/Franklin/Hamilton)
X   Legislative:  Jeff Rodda (Polk)
X   Membership & Awards:  Micah Van Maanen (Sioux)
X   On-Line Services:  Scott Williams (Marshall)
Cadastral:  Jason Siebrecht (Linn)
X   Web-User:  Mitch Tollerud (Scott)

X   ISAC Technology Project Manager:  Robin Harlow (ISAC)

Agenda

1.    Call meeting to order
The meeting was called to order at 1:00 pm.

2.    Financial and Membership Report
Mark reported that there are now 130 paid members.  Mark reported that there is over $28,000 in the ICIT checking account.

3.    ICIT Committee activities
a.  Education & Schools
No report given.

b.  Legislative – Steering Commtte Report
Jeff Rodda reported that the legislature is still meeting and have only passed 30 bills.  There is a bill out there in regards to the open records law.  This proposed law would change a lot in what is determined as an open record.  It is SF 2387.  Robin also went over the ICN bill that has died in funnel.

c.  Membership & Awards
Micah reported that there is nothing at the moment.

d.  On-Line Services
Scott reported that there has been discussion on having a map with pictures on the ICIT website.  The response was to go ahead and pursue this idea.  Scott also discussed the idea of having a forum or chat service above and beyond the mailing list.  Scott also discussed the idea of having a better historical records of those who have participated on various committees/boards.

e.  Cadastral
No report given.

f.  Web user group
Mitch Tollerud reported that the group has been in existance since last Spring School.  Mitch also reported that there will be some web sessions at the Mid-Year conference in Sioux City.  He also mentioned that they could use more committee members.  Mitch also said there is a National Association of Government Webmasters conference in Chicago in September and he is on the planning committee.

4.    Organization updates
a.  ISAC Executive Board
Wayne reported that the next school will be in Coralville instead of in Des Moines.  There is a possibilty of having a format change.  There is also discussions of having a separate committee at ISAC to help coordinate joint efforts at the Spring School.  Wayne brought up the idea of not having the business meeting at the Spring School, but at the Mid-Year school.

b.  GISDR
Wayne reported that he gave a presentation on the website yesterday.  He briefly went over what was discussed yesterday.  It is not completely open for business, but it is functional.

c.  E-Recording Committee
Scott reported that there is a new version of the website.

d.  CREW
Scott reported that Ken Kline gave a short presentation on the website.  Not all auditor’s and assessor’s data is on the website.  It is open to look at (http://crew.iowa.gov)

e.  IGIC
Micah Cutler reported IGIC has hired GITA.  They have also gotten another CAP grant this year.

f.  CIAO
Matt reported that Anna Whipple has gotten this group back up and running.  They had a meeting in February and had close to 50 people in attendance.

g.  EIGIS
There next meeting will be in April.
5.    Update from Robin Harlow, ISAC Technology Project Manager
Robin introduced Sam Watson, who will be working with BizTalk server and ETC project.  Robin reported that ISAC was awarded around $300,000 to replace the CoMIS project to a web-based product.  Robin also talked about having a member from ISAC being involved in MISISAC (security organization).  Robin also discussed the County Technology Clearinghouse and its goals.

6.    Vice President, Secretary/Treasurer and Technology Advocate nominations
VP nominations include:  Joel Rohne, Worth County
Sec/Treas: Mark Castenson, Warren County
Tech Adv: Kirby Winter, Hardin, Hamilton, Franklin
Jeff Rodda made a motion to accept nominations, Micah Van Maanen second.   Motion carries.
7.    District Representative meetings and nominations
District 2 nominated Jon Lubke, Winneshiek County
District 4 nominated Curtis Edwards, Pottawattamie County
District 6 nominated Jean Schultz, Johnson County

8.    Mid-Year Conference 2008 update
Micah gave an update on what is happening with the Mid-Year planning.  Mitch asked if there would be a way to have a bulletin board for those who wish to carpool.

9.    GIS and IT Conference Scholarships

a.  Presentations from 2007 winners
Matt reported that both winners could not make it to the meeting, but the winners gave reports to him and he presented the materials

b.  2008 Scholarship Drawing
Mary McLaughlin won the IT scholarship
Dean Neal won the GIS Scholarship

10.    Old Business
Matt brought up the discussion of reimbursing conference presenters and Jean Schultz gathered data in regards to this matter.  No action was taken.

11.    New Business
Wayne introduced the 2008 ICIT Technology Scholarship winner, Trent Parker, from Charles City.  Wayne went over the selection process.  Trent said a few words of thanks and appreciation.
12.    Next meeting and adjournment
Meeting was adjourned at 2:47pm.

01-25-2008

Committee reports, GISDR update, policy discussion, 2008 Mid-Year update

ICIT Board Meeting Agenda/Minutes
9:30 a.m.  Friday January 25, 2008
ISAC Offices
501 SW 7th St, Suite Q
Des Moines, Iowa

ICIT Executive Board Members  (X – in attendance)

X  President:    Matt Boeck, GIS Coordinator (Story)
X  Vice President:    Kim Veeder, IT Director (Black Hawk)
X  Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
X  Past President:  Micah Van Maanen, IT Director (Sioux)
Tech. Advocate:   Kirby Winter, IT Director (Hardin/Franklin)
X  District 1 Rep:  Sandra Hunter, IT Director (Story)
District 2 Rep:  Joel Rohne, IT/GIS Director (Worth)
X  District 3 Rep:  Shawn Olson, IT/GIS Administrator (Plymouth)
X  District 4 Rep:  David Bayer, GIS Coordinator (Pottawattamie)
District 5 Rep:  Gina Erickson, IT Director (Des Moines)
X  District 6 Rep:  Jean Schultz, IT Director (Johnson)

ICIT Committee Chairs

X   ISAC Board Representative: Wayne Chizek (Marshall)
Education and Schools:  Cory Hines (Linn)
X   Legislative:  Jeff Rodda (Polk)
X   Membership & Awards:  Jason Siebrecht (Linn)
X   On-Line Services:  Scott Williams (Marshall)
X   Cadastral:  Jason Siebrecht (Linn)
Web-User:  Mitch Tollerud (Scott)

X   ISAC Technology Project Manager:  Robin Harlow (ISAC)

Agenda

1.  Call meeting to order
The meeting was called to order at 9:48 a.m.

a. Financial and Membership Report
Mark reported that there is $28,840.61 in the ICIT checking account.  There is 126 paid members.

2.  ICIT Committee activities
a. Education & Schools
Scott reported that Kirby will not be here today.  Wayne reported that nothing has been done up to this point.  Matt opened it up to suggestions on what to do.  David Bayer mentioned that he could come up with a presentation.  Micah Van Maanen and Scott Williams mentioned they could come up with topics.

b. Legislative – Steering Committee Report
Jeff reported

c. Membership & Awards
Micah has nothing to report.

d. On-Line Services
Scott reported that he is waiting for Mid-Year information.

e. Cadastral
Jason reported that the committee met in October and they have created a draft document on Google website.  This way people can provide comments.  Mark Dupree from Sidwell was a help in the initial meeting.  The committee has not met since.

f. Web Technology
Mitch was absent.  Sandra was not sure what they have done.

3. Organization updates
a. ISAC Executive Board
Wayne reported the Leadership Conference was great and the excersise and role playing activities were beneficial.  Wayne also reported on the ETC Committee.  He is now the chair of this committee. The Comis project is now called the County CSN (Community Services Network) project.  Wayne also reported that the IDOT would like to have a county GIS contact to help out with their I-80 Corridor project.  Wayne recommended that Rick Havel be the contact.  Matt Boeck will talk with Rick Havel about this.

b. GIS DR
Wayne reported that the committee met yesterday and got alot accomplished.  There will be 4 folders, Open, Limited, Other (which can be aliased), and Restricted.  Users will be able to browse data, but not download unless they have priviliges.  The committee members hope to have data in their folders by the end of February.  Wayne also mentioned the committee is looking at creating a user guide to the website.  There might be a presentation on this at the Spring ISAC School.  Wayne also talked about the possibility of having contracts with counties or not having them at all.  The site will be able to handle .zip files and .pdf files.  The site will also look at .xml files as metadata files.  Jay Geisen from Johnson County  has developed an upload script.

c. E-Recording Committee
Scott reported that the committee recomended that the Recorders of each county put in their budgets in $3,000/year for maintenance of the website.  Scott mentioned there are negotiations with a few companies that are data mining from the Iowa Land Records Website.

d. CREW
Scott and Matt reported that the website is close to being made public.  The testing phase is very close.  The web services are ready to go for all the affiliates.

e. IGIC
Matt reported they  have been working on the ROI project.  They are looking at helping out the have-not counties with GIS data.  There was also discussion on the NAIP photography.

f. CIAO
Nothing to report.

g. EIGIS
Jason reported that they cancelled the January meeting and have rescheduled to April.

h. ICUBE
Nothing to report.

4.  ISAC Technology Advisory Board
Robin reported that they will be presenting  to the ISAC Board in February.  They will be going over the 6 goals of this advisory board.

5.  ICIT Policy Discussion
a. Payment for travel to ICIT Board Meetings
There was discussion on if any affiliates pay for travel expenses for their boards to meet.  The thoughts were that none of the other affiliates pay for travel expenses for their board meetings.  There was discussion on why people might not come due to financial hardship or time committment. The issue has been tabled until furhter information can be gathered.  Jean Schultz will be talking with the other affiliates.

b. Payment for speakers at Mid Year Conference
No action was taken.

c. GIS/IT Scholarships
Matt brought up the idea of should we keep doing this or not.  The consensus of the board was to keep this going.  Matt suggested that we put possible conference ideas along with the registration form.

6. Lunch
7. ISAC Leadership Conference
Wayne discussed the speakers at the conference and the fees associated as possible speakers at future ICIT conferences.

8. 2008 Mid Year update
Micah discussed the hapenings thus far for the upcoming Mid-Year.  There will be a meeting next week at Sioux City for the committee.  They have a speaker for the Mid-Year Conference.  They are working on registration gift.  They are also working on a flyer for the Spring School.  They are also looking at having another ice-breaker session/social session.

9. Old Business
Shawn talked about our last meeting when we discussed the idea of having a picture directory. There was much discussion on this.  Scott, Shawn and Sandra will be spear heading this.

10. New Business
Wayne mentioned that he sent out an email to District 1 in regards to next year’s Mid-Year Conference.

Scott mentioned that the Sleuth Conference will be the same time as the Spring School.

Wayne brought up the idea of having someone from the League of Cities to have a registration paid for at the Mid-Year Conference.  Mark made a motion to have ICIT sponsor one (1) registration to the ICIT 2008 Mid-Year Conference for the League of Cities.  Shawn seconded the motion.  Motion carries unanimously.

Jason mentioned that Linn County is going to PG Govern for their tax administration package.

Micah made a motion to give a $100 gift certificate from Lee Valley to Jerri Noboa for her retirement gift from ICIT.  Sandr seconded the motion.  Motion carries.

11. Next meeting and adjournment
Meeting adjourned at 1:46 p.m.

11-29-2007

Committee reports, organization reports, ISAC Technology Projects update, VP & Sec/Treas elections, district 1, 3, 5, 6 elections, Mid-Year Updates

ICIT Business Meeting Agenda/Minutes
12:30 p.m. Thursday, November 29, 2007
Des Moines Marriott
Sioux City Room
Des Moines, Iowa

ICIT Executive Board Members  (X – in attendance)

X   President:   Micah Van Maanen, IT Director (Sioux)
X   Vice President:   Matt Boeck, GIS Coordinator (Story)
X   Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
Past President:  Jason Siebrecht, GIS Administrator (Linn)
X   Tech. Advocate:   Kirby Winter, IT Director (Hardin/Franklin)
X   District 1 Rep:  Sandra Hunter, IT Director (Story)
X   District 2 Rep:  Joel Rohne, IT/GIS Director (Worth)
District 3 Rep:  Shawn Olson, IT/GIS Administrator (Plymouth)
X   District 4 Rep:  David Bayer, GIS Coordinator (Pottawattamie)
X   District 5 Rep:  Gina Erickson, IT Director (Des Moines)
X   District 6 Rep:  Kim Veeder, IT Director (Black Hawk)

ICIT Committee Chairs

X   ISAC Board Representative: Wayne Chizek (Marshall)
Education and Schools:  Cory Hines (Linn)
X   Legislative:  Jeff Rodda (Polk)
Membership & Awards:  Jason Siebrecht (Linn)
X   On-Line Services:  Scott Williams (Marshall)
Cadastral:  Jason Siebrecht (Linn)
Web-User:  Mitch Tollerud (Scott)
Agenda

1.    Call meeting to order
The meeting was called to order at 12:43 p.m. by Micah Van Maanen.

2.    Financial and Membership Report
Mark reported that there are 96 paid county members and 6 sustaining associate members.  There is $28,295.56  in the ICIT checking account.

3.    ICIT Committee activities
a.    Education & Schools
Kirby Winter reported that the DOT session went very well yesterday.  He would like to open the communication lines between ICIT and the DOT.  He would like this to be in the form of emails of updates that the DOT has made.  He opened this up for suggestion to those in attendance.   The consensus was that it was a good idea to have them email updates to the ICIT mailing list.

b.    Legislative – Steering Committee Report
Jeff Rodda reported that there is not much to report since the legislature is not in session.  He pointed out ISAC’s legislative objectives that have been proposed.

c.    Membership & Awards
No report.

d.    On-line Services
Scott reported that the GISDR has purchased servers and the ICIT website has moved over to this server.

e.    Cadastral
Wayne reported for Jason.  He mentioned that they have a 6 page living document created.  They are going to give everyone access to this document on the ICIT website.  They have accomplished a lot just in the 2 meetings they have had.  Some of the ideas of the committee is parcel numbers, addresses, and other standardization issues.

f.    Web Technology Group
Matt reported for Mitch.  Matt mentioned that he would like a heavier schedule at the Mid-Year next year.  They are already thinking of more topics for next year’s conference.

4.    Organization updates
a.    ISAC Executive Board
Wayne went over the legislative priorities that was in the registration packet.  He specifically went over the priority to have internet access in the rural parts of Iowa.  He also mentioned the Leadership Conference that will be held in January.  He encouraged members to get involved in this conference.  Wayne also mentioned that NACo Annual Conference will be in Kansas City next year.

b.    GISDR
Wayne mentioned that Scott bought servers.  Scott mentioned that Jerry Liebold is working on getting the committee new code for the website.

c.    CLRIS
Scott reported that the Recorders are working in the black.  They are bringing in more than they are spending.  They are now thousands of documents that are being recorded, more than any other in the country.  There was a question of how much  history needs to be on the CLRIS website.

d.    CREW
Scott reported that the CREW portal will be up and running sometime in January.  This might not be public, however, but will be up for testing.  Scott mentioned that there will be web services going back and forth between CREW and the five entities involved.  There was also much discussion on the scope of the project.

e.    IGIC
Micah Cutler reported that the LiDAR project is still ongoing and they are continuing to collect data.  It will be made public available through UNI. She also reported that the MAGIC Consortium will be held this coming April.  She also mentioned the IGIC CAP Grant.  Paula also mentioned that there is talk of statewide aerial photography.  She is looking at gathering data from counties.

f.    EIGIS
No report.

5.    Affiliate Technology Projects Update – Robin Harlow, ISAC Technology Project Manager
Robin Harlow reported on the technology projects going on in ISAC.  He first mentioned the CoMIS project update.  He went over this project and what has entailed.  Next July is when they plan to update the current system.   Robin also went over the County Technology Clearinghouse and the status of that project.

6.    Vice President & Secretary/Treasurer election
Micah has opened up nominations for VP.  Currently Kim Veeder is nominated.  Wayne made a motion that nominations cease, second by Kirby.  Motion carries.
Micah opened up nominations for Sec/Treasurer.  Currently Mark Castenson is nominated. Kirby made a motion to cease nominations for Sec/Treasurer.  Wayne seconded the motion. Motion carries.   Kim and Mark are elected to their respective positions.

7.    District Representative meetings and election
Districts 1, 3, 5, and now 6 had to have elections.  District 1 has re-elected Sandra Hunter.  District 3 has re-elected Shawn Olson.  District 5 has elected Gina Erickson.  District 6 has elected Jean Schultz.

8.    Mid-Year Conference 2008 update
The next Mid-Year will be in Sioux City June 11-13, 2008.  The conference will take place at the Sioux City Convention Center and the conference hotel will be at the Clarion Hotel, with $60/night for rooms.  They are looking at 3-5 tracks, with the possibility of vendor tracks.  Registrations will still be at $125.

9.    Mid-Year 2009 Discussion
There was discussion on how to continue with the Mid-Year schedule, such as to continue to move it around, or keep it with one location.  There seemed to be consensus to keep moving it around.  Matt Emerson mentioned the idea of reimbursing individuals/counties if they are presenting at the conference.  There was also much discussion on reimbursement policies.  The consensus from those who attend seems to be that we need to look into these policies.

10.  Old Business
None.

11.  New Business
Dean Neal mentioned that since we have quite a bit of money, we could provide a few people to attend the Leadership Conference in January.  The registration fees are $150.  There was much discussion on what to provide and how much.
Wayne mentioned that the next Fall School will be held in Coralville at the Marriott.  He also mentioned what the hotel/conference will look like.

12.  Next meeting and adjourment.
The meeting was adjourned at 2:33 p.m.

08-17-2007

Committee reports, District 5 member appointed, organization updates, VP nomination update, ESRI summer classes report, 2008 Mid-Year update

ICIT Executive Board Meeting Agenda/Minutes
9:30 a.m. Friday, August 17, 2007
ISAC Offices
507 SW 7th St, Suite Q
Des Moines, Iowa

ICIT Executive Board Members  (X – in attendance)

X   President:   Micah Van Maanen, IT Director (Sioux)
X   Vice President:   Matt Boeck, GIS Coordinator (Story)
X   Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
X   Past President:  Jason Siebrecht, GIS Administrator (Linn)
X   Tech. Advocate:   Kirby Winter, IT Director (Hardin/Franklin)
District 1 Rep:  Sandra Hunter, IT Director (Story)
District 2 Rep:  Joel Rohne, IT/GIS Director (Worth)
X   District 3 Rep:  Shawn Olson, IT/GIS Administrator (Plymouth)
X   District 4 Rep:  David Bayer, GIS Coordinator (Pottawattamie)
District 5 Rep:  Open
X   District 6 Rep:  Kim Veeder, IT Director (Black Hawk)

ICIT Committee Chairs

X   ISAC Board Representative: Wayne Chizek (Marshall)
X   Education and Schools:  Cory Hines (Linn)
X   Legislative:  Jeff Rodda (Polk)
X   Membership & Awards:  Jason Siebrecht (Linn)
X   On-Line Services:  Scott Williams (Marshall)
Business Continuation:
Cadastral:  Ray Willis (Polk)
Web-User:  Mitch Tollerud (Scott)

Guests:
X   Robin Harlow (ISAC)
X   Anne Packard (Fox Engineering)
X   Brad Cutler (MIDAS)
X   Jim Giggerlano (IGSB)
Agenda

1. Call meeting to order
The meeting was called to order at 9:37 am by Micah VanMaanen.  Wayne Chizek invited John Easter as he is resigning from ISAC and John wanted to talk about the benefit of ICIT to the legislature, the state and counties of Iowa.

2. Financial and Membership Report
Mark reported that there is $34,561 in the checking acct as of today.   As for membership, there is 91 paid members, and of those, there are 88 county members and 3 sustaining associate members.

3. District 5 Representative (Action Item)
There was much discussion on this topic as to see if a motion was needed and one was needed.  Jason made a motion that Gina Erickson IT Director from Des Moines County, fill in for the District 5 open seat for the current year, seconded by Kirby Winter.  Motion carries unanimously.

4. ICIT Committee activities
a. Education & Schools
–  Co-Chairperson (Action Item)
Cory mentioned that the fall school is back to a Wed-Fri schedule.  There is only 1 topic that has been brought to his attention and it dealt with the Microsoft settlement.  There was discussion on whether this topic is worth pursuing at the Fall School. It was decided that this was not a topic worth pursuing.  Cory mentioned that Kirby is the IT co-chair.  The fall of 2008 will start the process of having the fall school in Coralville and it will be there until 2011.  There was talk of doing more self development training as we have done in the past.  Kirby mentioned that he has been hearing that people want to know about Vista and state programs.  Shawn and Kirby mentioned that there is issues with state programs as of right now.  There was a mention that we should have another meeting with the CIO’s with the State.
Kirby made a motion that ICIT sponsor a CIO summit not to exceed $1,000 for a meeting, seconded by Jason Siebrecht.  Motion carries unanimously.

b. Legislative – Steering Committee Report
Jeff mentioned that there is nothing to report.  Jeff mentioned to get involved in steering committees.

c. Membership & Awards
Jason reported that nothing has happened lately.  Shawn reported that he is wondering if there is a archive of previous emails regarding past questions.  Scott mentioned that there is an archive feature on the ICIT website.  There was much discussion on forums and postings of emails.

d. On-Line Services
Scott reported things are slowing down due to the Mid-Year being done.  Scott mentioned archiving is on his to-do list for the ICIT mailing list.  Scott mentioned that the new servers are in for the GISDR.  Wayne mentioned that Dan Corbin has developed a map for the county engineers and would like to know if ICIT would like to pursue this for a GIS map and possibly an IT map.  Shawn showed what the Assessor’s affiliate has done in regards to their website.  Shawn made a motion to have the web development group look into to having that group help with the ICIT website, second by Joel Rohne.  Motion carries unanimously.

e. Cadastral
There was no report.  Jeff mentioned the email that Ryan from Jones County sent out.  Wayne mentioned that ICIT should look into some cadastral standards.

f. Web Technology
Mitch reported on the web technology committee.  He mentioned the successes and goals of the committee to date.  Mitch has been nominated as the chair of the commitee.

5. Organization updates
a. ISAC Executive Board
Wayne brought up the scholarship discussion that ICIT had a year ago.  He was wondering .   Joel made a motion to continue the $2,000 scholarship for ISAC scholarships, second by Shawn Olson.  Motion carries unanimously.   Robin talked about the Technology Clearinghouse and them looking at hiring a IT specialist.  Wayne also mentioned that there was an issue in regards to hospitality rooms at the spring school.  He went over the new hospitality guidelines that ISAC has come up with.

b. GISDR
Wayne mentioned that there was a meeting earlier this year.  Things are moving along with the project.  Servers are purchased.

c. E-Recording Committee (CLRIS)
Scott reported the project is in maintenance mode.  The recorders are getting national respect due to the project.   Jeff mentioned that there could be an issue with the project regarding a title company.

d. Iowa Real Estate Online Committee  (Formerly known as CREEGAC)  CREW
Matt reported that the Treasurer’s affiliate has split and 89 counties are going to ABC Virtual while the other 10 counties are staying with Iowa Interactive.  There is a meeting next week.

e. IGIC
– Cap Grant Project
Brad Cutler talked about the Cap Grant project that IGIC is doing.  Brad gave a background of the project.  They are conducting a business plan and sent out RFP’s for help in writing this business plan.  GITA’s proposal was selected for help with the business plan.  Brad mentioned that there is a 2-day training workshop on ROI for there organization regards to GIS in late August and October.  The class in August has been filled.  There was discussion on what info is needed to bring to the workshops.  There was discussion on stakeholders and how they play a role in the process.  There was also talk of the possibility that the return on investment might be negative.  IGIC is putting together info on the IGI (Iowa Geospatial Infrastructure).  Anne mentioned that the status of this project is focusing on government only, not the private sector.  Anne mentioned that there will be several ISU students that will be asking questions to counties regarding the status of GIS and they would like ICIT’s input in regards to how to ask these questions.  Anne also asked if ICIT would be willing to maintain any county data related to GIS.

f. CIAO
Mark reported that the group is back meeting and is headed up by Anna Whipple.  Matt reported that Lawrence from Jasper presented on CAD developments and Jeremy White was introduced as the new Iowa Account rep.

g. EIGIS
Jason reported that there last meeting was in July.  There will be a GIS Day event in Eastern Iowa in Cedar Rapids at Kirkwood Community College in October.

h. ICUBE
Joel reported that there next meeting will be Oct 2nd.  Joel is wanting help in topics for the next meeting.  Shawn mentioned VPN might be a good topic.

6. ISAC Technology Advisory Board
Robin reported that there is a 3 part survey that has been sent out.  Iowa State has been contracted to go through the data.

7. ICIT VP Candidates
Jason reported that Kim Veeder is willing to run as VP if no one else is wanting to.  Jason made a motion that Kim Veeder be nominated as VP candidate for this fall’s election, second by Shawn Olson.  Motion carries.

8. Lunch.
9. ESRI Summer Training Courses
Mark reported that ICIT has only had 1 course that has been scheduled.  ICIT is looking at least having one more class to be held.  There was talk of having an audit done.

10. 2007 Mid-Year Review
Pete reported that the conference was very successful.  He heard very good reviews.  There were around 140 people that attended the conference.  Pete recommended the ice-breaker session as to ones to do in the future.  Pete shared his comments and recommendations.

11. 2008 Mid-Year update
June 11-13 will be the dates for the next Mid-year.  It will be held at the Sioux City Convention Center.  There are 6 rooms booked.  There is 1 very large room and 5 other rooms.  Micah discussed the happenings of this group.

12. Old Business
– XML Standard for parcel data
Scott was wondering if there is a standard for parcel data and has not been able to find one.

13. New Business
Kirby mentioned if anyone is using VINE and was wondering if anyone is letting them use the photos.  There was discussion on this.
Wayne asked if ICIT should be fostering communication between ICIT and other affiliates, such as the Supervisors.

14. Next meeting and adjournment
The meeting was adjourned at 1:52 pm.

03-19-2007

ICIT Spring School Business Meeting Agenda/Minutes
12:30 p.m. Monday, March 19, 2007
Room 308, Renaissance Savery Hotel
Des Moines, Iowa

ICIT Executive Board Members  (X – in attendance)

X   President:   Micah Van Maanen, IT Director (Sioux)
X   Vice President:   Matt Boeck, GIS Coordinator (Story)
X   Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
X   Past President:  Jason Siebrecht, GIS Administrator (Linn)
X   Tech. Advocate:   Kirby Winter, IT Director (Hardin/Franklin)
District 1 Rep:  Sandra Hunter, IT Director (Story)
X   District 2 Rep:  Joel Rohne, IT/GIS Director (Worth)
District 3 Rep:  Shawn Olson, IT/GIS Administrator (Plymouth)
X   District 4 Rep:  David Bayer, GIS Coordinator (Pottawattamie)
X   District 5 Rep:  Pete Buckingham, GIS Specialist (Washington)
X   District 6 Rep:  Kim Veeder, IT Director (Black Hawk)

ICIT Committee Chairs

X   ISAC Board Representative: Wayne Chizek (Marshall)
X   Education and Schools:  Cory Hines (Linn)
Legislative:  Jeff Rodda (Polk)
X   Membership & Awards:  Jason Siebrecht (Linn)
X   On-Line Services:  Scott Williams (Marshall)
Business Continuation:
Cadastral:  Ray Willis (Polk)
X   Web-User:  Matt Emerson (Story)

Robin Harlow (ISAC)
Agenda

1. Call meeting to order
The meeting was called to order by Micah Van Maanen at 12:34 pm.

2. Financial and Membership Report
Mark reported  that there is a little under $23,000 in the check book and 110 members.

3. ICIT Committee activities
a. Education & Schools
Cory mentioned that this will be the last school he will be heading up.

b. Legislative Steering Committee Report
No report given.

c. Membership & Awards
Jason mentioned he will be conducting his part of the group later in the business meeting.

d. On-Line Services
Scott mentioned that he has moved all of the ICIT infrastructure to their own servers, still owned by Marshall County.  Registration is up for the Mid-Year Conference and he is almost ready for the ESRI Training courses to be offered.

e. Cadastral
No report given.

f. Web user group – ACTION ITEM
Micah mentioned that this is to be an action item.  Matt Emerson also discussed the purpose of this user group.  Mitch Tollerud talked about having an assessment of what is going on in the state in relation to web, and legal issues.  This will reflect what needs are out there for the counties in Iowa.  There was a motion by Randy Snyder to add the web technology group as a committee under ICIT.  Seconded by Kirby Winter.  Motion carries.

4. Organization updates
a. ISAC Executive Board
Wayne Chizek brought up the happenings of the ISAC Board.  He mentioned that they have been dealing with the ISAC budget.  The lease of ISAC’s offices is up in 2009 and looking at possibly moving due to lack of space.

b. GIS DR
Wayne metioned that not much has happened since September.  Wayne would like to meet with this committee to meet after this meeting.

c. E-Recording Committee
Scott mentioned that he is the ICIT appointee on the Recorder’s governing board.  Scott would like to thank them for this.  Scott mentioned that Iowa is ahead of every state in the nation in regards to e-recording.

d. Iowa Real Estate Online Committee  (Formerly known as CREEGAC)
Matt Boeck mentioned that they got a grant from Iowa Access for about $140,000 to develop the website.  Ken Kline is going around the state to show what the website will do.  They are also trying to get approval from the 4 main affiliates to go ahead with the web portal.  Scott mentioned that there is an opportunity to provide links back to the county websites through the CREEGAC web portal.

e. IGIC
Micah Cutler mentioned that their conference is in April and will be in Sioux City.  ESRI will be there in full force offering many training course opportunities.  Early registration ends end of March.  She also mentioned the GIS Software RFP process is under way and in the final stages.  The RFP is written in a way to be multi-awardee oriented.  She also mentioned that the LiDAR project is underway and 2 counties were flown this past fall in NW Iowa.    The project does not include aerial photography, but they are looking at other alternatives to fund aerials.  She reported that USGS has awarded Iowa $200,000 for aerial photography and will fly the state for that money.  IGIC has received a CAP Grant from the FGDC to develop a plan to get GIS in the counties that do not have it.

f. CIAO
There is nothing to report from this organization.

g. EIGIS
Jason reported that the next meeting is April 11 @ Wickiup Hills in Linn County.  They are looking at involving the local community.

5. District Representative meetings and nominations
Jason reported that there are 2 nominations for VP, Randy Synder, Warren County and Pete Buckingham, Washington County.    Mark Castenson is also nominated for Sec/Treasurer.  Mary made a motion to accept the nominations as presented.  Second by Wayne Chizek.  Motion Carries.   Pete Buckingham made a motion to accept the nomination of Mark as Sec/Treasuer.  Second by Wayne Chizek.  Motion carries.
District 1 has nominated Sandra Hunter
District 3 has nominated Shawn Olson
District 5 has nominated Gina Erickson

6. ESRI Summer Training Courses
Mark reported that there are 12 courses that we would like to offer.  He will be working with Scott to get the info to the ICIT website.

7. Mid-Year Conference 2007 update
Pete mentioned the happenings of the Mid-Year Conference proceedings.  Registration has opened online.  You can register online at the ICIT website.  Pete mentioned that Wed will be a fun, get to know you day.  Thursday will be the educational day.  Friday will be a fun hands on day.  There will be 4 tracks offered.  2-IT and 2-GIS tracks.  Some tracks will be combined. The Conference will take place at the new Riverside Casino.  Friday there will be a competitive Geocache.

8. GIS and IT Conference Scholarship Drawing
Jason did a drawing for the GIS and IT scholarship.  The winner for the GIS Scholarship is Suzanne McCollough from Winnebago County.  The winner for the IT Scholarship is Steve Troester from Linn County.  Congratulations to them both.

9. Old Business
10. New Business
Wayne mentioned that ICIT has awarded a $2,000 scholarship to Maggy Smit from Wellman, Iowa.  Her dad works for the Washington County Sheriff’s Office.  Wayne mentioned her activities and awards she has participated in.  Congratulations, Maggy!  She plans to attend Iowa State University.

Micah Cutler mentioned that IGIC will be doing a workshop on Intro to GIS.  It is not an ESRI-sponsored class.

11. Next meeting and adjournment
Meeting was adjourned at 1:37 pm.

02-01-2007

Committee reports, Mid-Year update, ESRI training update, ISAC/ICIT Technology scholarship update

ICIT Executive Board Meeting Agenda/Minutes
9:30 a.m. Thursday, February 1, 2007
ISAC Office, 501 SW 7th St, Suite Q
Des Moines, Iowa

ICIT Executive Board Members  (X – in attendance)

X   President:   Micah Van Maanen, IT Director (Sioux)
X   Vice President:   Matt Boeck, GIS Coordinator (Story)
X   Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
X   Past President:  Jason Siebrecht, GIS Administrator (Linn)
X   Tech. Advocate:   Kirby Winter, IT Director (Hardin/Franklin)
X   District 1 Rep:  Sandra Hunter, IT Director (Story)
X   District 2 Rep:  Joel Rohne, IT/GIS Director (Worth)
X   District 3 Rep:  Shawn Olson, IT/GIS Administrator (Plymouth)
X   District 4 Rep:  David Bayer, GIS Coordinator (Pottawattamie)
X   District 5 Rep:  Pete Buckingham, GIS Specialist (Washington)
X   District 6 Rep:  Kim Veeder, IT Director (Black Hawk)

ICIT Committee Chairs

X   ISAC Board Representative: Wayne Chizek (Marshall)
X   Education and Schools:  Cory Hines (Linn)
X   Legislative:  Jeff Rodda (Polk)
X   Membership & Awards:  Jason Siebrecht (Linn)
X   On-Line Services:  Scott Williams (Marshall)
Business Continuation:
Cadastral:  Ray Willis (Polk)
X   Web-User:  Matt Emerson (Story)
X   Robin Harlow (ISAC)

Agenda

1. Call meeting to order
Micah Van Maanen called the meeting to order at 9:39 am.

2. Welcome new board members
Introductions were made.

3. Financial and Membership Report
Mark reported there is $24,956 in the ICIT checking account.  There are 104 current members, with 4 sustaining associate members.

4. ICIT Committee activities
a. Education & Schools
Cory reported that he is in the process of putting together the agenda for the Spring School.  He is looking for one more session.  It is a Sunday-Tuesday format, March 18-20 at the Savery in downtown Des Moines.  Kirby Winter brought up a discussion on working with the Engineer’s offices throughout the state.  Wayne mentioned that maybe we should start up a sub-committee to interact with them.  There was also discussion on which counties have GIS.  Robin Harlow mentioned he could conduct a technology assessment to include GIS as a part of that assessment.  Robin would like to have 3-4 members to help him conduct this technology assessment.

b. Legislative – Steering Committee Report
Jeff reported that only one bill has passed this year to date:  Minimum wage bill.  There are plenty of bills that are in committees.  Jeff mentioned that ICIT would be willing to help other affiliates in regards to any technology aspects to their bills.  He also mentioned that ICIT  would like to help if possible, with the 2,000 ft buffer law.  Wayne also mentioned the commission on commercial property taxes reform.  He reported on what has happened with that commission.  He also mentioned other bills that of interest to counties.

c. Membership & Awards
Jason reported that he will be getting the awards committee together.

d. Business Continuation
Micah reported that Jim Rice has retired, who was the chair of this committee.  Wayne  mentioned that maybe we should take a look at the relevance of this committee.  There was much discussion on this topic.   Shawn Olson made a motion that we abolish the Business Continuation committee, second by Jason Siebrecht.  Motion carries.

e. On-Line Services
Scott mentioned that he is in the process of moving the ICIT website to another server.  He also mentioned that Pete has given him a much simpler registration form for the upcoming Mid-Year Conference.

f. Cadastral
Ray is absent.  There was talk of seeing what this committee will want to do.

g. Web user group
Matt Emerson reported that he has been attending a Web masters conference for the past few years and is interested in starting a committee of webmasters throughout the state to talk about concepts and legal issues, instead of detailed technologies.  He discussed some ideas of what they would likely talk about at their committee meetings.   Matt mentioned that he has about 10 people interested in this.  This was a lot of discussion on this group.  Wayne brought up the idea of reassessing the purpose of ICIT.  There was discussion of bringing a proposal of the web user group to the Spring School for a possible vote at that time.

5. Organization updates
a. ISAC Executive Board
Wayne reported on what has been happening with the ISAC Board.  Wayne mentioned on the possibility of revisiting the idea of a policy handbook.  Wayne also mentioned the process of amending by-laws at ISAC.  The issues that were brought up in regards to the process of by-law changes were non substantive.   Wayne also talked about the ICIT Technology scholarship.  Wayne and Mark are on this committee.  There were 7 applications and were narrowed down to 3.  Margaret Smit from Wellman, IA, Brad Carlson from Hampton, IA, and Megan Krones from Mason City, Ia.   Wayne and Mark will be interviewing the three applicants in late February.

b. GIS DR
Wayne mentioned that there will be doing some testing on the project.  Lawrence from Jasper County has been asked to drop out of the project.  Scott mentioned that other counties can add data to the website.  Wayne mentioned that the committee will be meeting soon.

c. E-Recording Committee
Scott reported that he is the ICIT representative on the E-Recorder committee for CLRIS.   He gave a report on the Electronic Services committee.  Scott mentioned that there are 90 counties able to do e-recording.  There are agreements with 3 national companies that allow there organization to e-record in Iowa.  There was discussion on how the CLRIS project is funded and how the portal will be maintained financially.

d. Iowa Real Estate Online Committee  (Formerly known as CREEGAC)
Matt Boeck reported that the committee is set to resolve in June.  He reported what the committee is doing.  They are providing a portal.  There will not be any data hosted on this portal.  There will be web services that will interact with the Assessors, Auditors, Recorders, and Treasurers websites.  There is a website forge.iowa.gov that you will be able to look at.  There was a lot of discussion on county data and how this committee affects the revenue of county data.  There was also discussion on membership to this committee after it is set to resolve.

e. IGIC
Micah Cutler was absent.

f. CIAO
They have not met in a while.

g. EIGIS
They had a very successful meeting last week.  They had 75 people at the meeting.  ESRI discussed ArcGIS Server as well as the new Desktop 9.2 enhancements.

h. ISAC Technology Board
Robin reported that he will be meeting with Alan Jensen near the Spring School.  He also discussed the County Technology Clearinghouse.  Robin mentioned that this board will have 2 people from each affiliate, 1 primary and 1 alternate.  Micah Van Maanen is the primary member of this board and Robin is looking for an alternate from ICIT to this board.

i. IGIC CAP Grant
There was much discussion on this grant application.  There was also a discussion on what a Statewide GIS Coordinator should look like.  No action on supporting the application was taken.

 

6. ICIT Scholarships to Training Conferences
Jason discussed the training application form to send 2 people to a national conference for $1,000 per recipient.  1 – IT person and 1 – GIS person.   Jason will be sending this out and will have a drawing at the Spring School.

7. ESRI Summer Training Courses
Mark handed out the results from his feedback request that he sent to the ICIT mailing list and IGIC mailing list.  Kirby Winter made a motion to authorize Mark Castenson and Ray Willis to determine which ESRI training courses to offer.   Second by Jason Siebrecht.  Motion carries.

8. 2007 Mid Year update
Pete discussed the happenings of the Mid-year committee.  The conference is June 6-8.  The keynote speaker will be Lynn Jahn from the University of Iowa Speakers Bureau.  There will also be a session on High Speed Networking.  Wednesday is the networking day and Thursday will be the education day.  There will be more than 2 tracks as have been in the past.  There will be a GIS, IT and a  beginning GIS track.  Thursday night we will a BBQ at Marr Park and be a social event.  Friday will be a hands on day at Marr Park.  There will be a competitive geocache event.  The prizes will be 2 or 4 Trimble GPS receiver depending on the size of groups for the geocache.  As well as the geocache event, there will be a hands on start to finish GPS project.  Pete mentioned that Rick Havel would like to advertise the Mid-Year at the Spring School.  There was discussion on having a flyer at the Spring School to put in the packets at the registration.

9. Old Business
None.

10. New Business
Wayne discussed the scholarship financial process.  ISAC would prefer to receive a check from ICIT and then send a check to the recipient.  There was no need for a new motion to have Mark write a check for $2,000 to ISAC for the scholarship.
Wayne also mentioned that we might want to look at our by-laws and make it easier to change the by-laws.
Scott discussed the idea of creating a XML standard for parcel data.
Kirby discussed the VINE System and its potential impact to counties.

11. Next meeting and adjournment
Motion to adjourn by Kirby, second by Shawn.  Meeting adjourned at 2:31 pm.

11-30-2006

Committee Reports, Elections, Report from scholarship winners

ICIT Business Meeting Minutes
12:30 p.m  Thursday November 30, 2006
Waterloo Room, Des Moines Marriott
Des Moines, Iowa
ICIT Executive Board Members  (X – in attendance)

X  President:  Jason Siebrecht, GIS Administrator (Linn)
Vice President:  Micah Van Maanen, IT Director (Sioux)
X  Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
X  Past President:  Micah Cutler, GIS Coordinator (Franklin/Hardin)
Tech. Advocate:  Matt Boeck, GIS Coordinator (Story)
X  District 1 Rep:  Sandra Hunter, IT Director (Story)
District 2 Rep:  Jon Lubke, GIS Coordinator (Winneshiek/Fayette)
District 3 Rep:  Shawn Olson, IT/GIS Adminstrator (Plymouth)
District 4 Rep:  Jerry Lawson, GIS Coordinator (Shelby)
X  District 5 Rep:  Pete Buckingham, GIS Specialist (Washington)
X  District 6 Rep:  Kim Veeder, Systems Analyst (Black Hawk)
ICIT Committee Chairs

Education and Schools:  Cory Hines (Linn)
X  Legislative:  Jeff Rodda (Polk)
X  Membership & Awards:  Micah Cutler (Harrison)
X  On-Line Services:  Scott Williams (Marshall)
X  Business Continuation:  Jim Rice (Cerro Gordo)
Cadastral:  Ray Willis (Polk)

X  ISAC Affiliate Representative:  Wayne Chizek, GIS Director (Marshall)

Agenda
1. Call meeting to order
Jason called the meeting to order at 12:37 p.m.

2. Financial and Membership Report
Mark gave the financial report.  He reported that there is $25,585.97 in the ICIT account.  There are 100 paid members, as well as 4 sustaining associate members.

3. ICIT Committee activities
a. Education & Schools
Cory was absent.  He is still looking for ideas for the spring school and will be working with the Mid-Year committee.  Wayne asked if there were any training ideas for the future.  David Bayer mentioned that Pottawattamie county has 2 ArcGIS certified instructors.  Theresa mentioned it would be good to continue on what we had last year in regards to the ESRI training.  ArcGIS Server was mentioned as a possibility.  Also, the idea of transitioning to ArcGIS Server (SDE & IMS).  Jason mentioned the possibility of having the GIS users group, Eastern Iowa & Central Iowa.

b. Legislative Steering Committee Report
Jeff mentioned the ISAC legislative priorities and encouraged everyone to look at the technology parts.  Jeff has not heard of any specific bills to be up at the Hill.

c. Membership & Awards
Micah reported that they will need to have people on the awards committee.

d. Business Continuation
Jim suggested to change the name of the committee to HIPPA.  Jim also mentioned that someone will need to chair this committee as he is retiring.  He went over what the committee has done and what would be expected for the committee, and also mentioned it is not a big time committment.

e. On-Line Services
Scott mentioned that the ICIT website will have its own dedicated server.  Scott mentioned that there will be a search engine for mailing list archives as there has been much discussion on this lately.  Scott also has installed a spam filter on the mailing list server to block spam.  There will be some more functionality with registration for the next Mid-Year conference.

f. Cadastral
Ray is absent.  Nothing to report.

4. Organization updates
a. ISAC Executive Board
Wayne went over his report.  He mentioned that we should look at affiliate interaction, especially with coordinating agendas.  Wayne also mentioned of utilizing technology to building relationships.  Other affiliates are looking at getting more people to ISAC meetings.

b. GIS DR-ArcGIS Server Grant
Wayne mentioned that the site is now up and already looking at uploading test data.  Wayne also mentioned that we also applied to an ESRI grant with the Engineer’s affiliate for funding for the DR, however, we were not accepted as a recipient.

c. E-Recording Committee
Scott went over the E-Recording report.  He mentioned that 91 counties are now online as e-recording.  They did sign contracts with big national e-recording companies.  He said the project is successful.  Jeff mentioned that the CLRIS site might be higlighted as a national standard.

d. Iowa Real Estate Online Committee  (Formerly known as CREEGAC)
Jim mentioned that the committee has been meeting for awhile.  He went over what the committee is doing.

e. ISAC – County Technology Committee
f. IGIC
Micah mentioned that they met face to face for the quarterly meeting.  The next conference will be in Sioux City with Jack Dangermond.  Ashley Super with DAS is working on the ESRI Master Purchase Agreement.  The State of Iowa is requiring a RFP and they will honor ESRI pricing until the RFP is done.  The RFP could include other GIS vendors as well as ESRI.  This temporary fix only applies to existing clients, not new clients.  Micah mentioned that the LiDAR project is underway and will start in western Iowa this spring.  Micah also mentioned that IGIC is looking at other funding alternatives for acquisition aerial photography.

g. CIAO
Nothing to report.

h. EIGIS
Jason reported that they are meeting on Jan 25th in Cedar Rapids.

i. Web User Group (Introducing and describing)
Matt Emerson talked about starting a collaborative effort for webmasters.  He also mentioned having the internet being the 1st point of contact in regards to folks who are new to technology.  Mitch Tollerud also talked of having an assessment done in each county to determine needs.

5. Conference Scholarship presentations
a. IT-   Tony Kava & Tom Crimmins (Pottawattamie County)
They mentioned that they went to DefCon 14.  It is a security conference.  There were 3 tracks of sessions with 10 sessions each.  They went over what they learned from the conference.

b. GIS- Carl Wilburn (Carroll County)
Carl mentioned that he went to Nashville and the URISA 911 Public Safety Conference.  There was a lot of discussion about Hurricane Katrina. There was talk of addressing ordinances.

6. 2007 Mid Year update
Pete mentioned the conference will be at the Riverside Casino & Golf Resort in Riverside, IA.  There will be 3 tracks, possibly 4 tracks.  There will be a GIS, IT, and a beginner GIS track.  It will be June 6-8, 2007.

7. Elections
a. Officer VP, Sec/Treasurer, Tech Advocate
Current candidate for VP is Matt Boeck,  Current candidate for Sec/Treasurer is Mark Castenson.  Current candidates for Tech Advocate are Kirby Winter, Hardin County, and Lawrence Hartpence, Jasper County.
Wayne made a motion for a unanimous approval for the VP and Sec/Treasurer candidates, seconded by Mary McLaughlin.  There was a vote for Tech Advocate and the winner is: Kirby Winter, Hardin County.
8. District meetings
a. District ( 2,4 & 6) Elections
District 2 elected Joel Rohne, Worth County.     District 4 elected David Bayer, Pottawattamie County.   District 6 elected Kim Veeder, Black Hawk County.

9. Real Estate Users Guide to county information
Jeff went over the users guide that he created for the Bar Association.

10. Old Business
11. New Business 1 known item
Paula mentioned that there is a project out there to find out what each county has for aerial photography.

12. Next meeting and adjournment
The meeting was adjourned at 2:41 p.m.