Committee reports, organization reports, ISAC Technology Projects update, VP & Sec/Treas elections, district 1, 3, 5, 6 elections, Mid-Year Updates

ICIT Business Meeting Agenda/Minutes
12:30 p.m. Thursday, November 29, 2007
Des Moines Marriott
Sioux City Room
Des Moines, Iowa

ICIT Executive Board Members  (X – in attendance)

X   President:   Micah Van Maanen, IT Director (Sioux)
X   Vice President:   Matt Boeck, GIS Coordinator (Story)
X   Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
Past President:  Jason Siebrecht, GIS Administrator (Linn)
X   Tech. Advocate:   Kirby Winter, IT Director (Hardin/Franklin)
X   District 1 Rep:  Sandra Hunter, IT Director (Story)
X   District 2 Rep:  Joel Rohne, IT/GIS Director (Worth)
District 3 Rep:  Shawn Olson, IT/GIS Administrator (Plymouth)
X   District 4 Rep:  David Bayer, GIS Coordinator (Pottawattamie)
X   District 5 Rep:  Gina Erickson, IT Director (Des Moines)
X   District 6 Rep:  Kim Veeder, IT Director (Black Hawk)

ICIT Committee Chairs

X   ISAC Board Representative: Wayne Chizek (Marshall)
Education and Schools:  Cory Hines (Linn)
X   Legislative:  Jeff Rodda (Polk)
Membership & Awards:  Jason Siebrecht (Linn)
X   On-Line Services:  Scott Williams (Marshall)
Cadastral:  Jason Siebrecht (Linn)
Web-User:  Mitch Tollerud (Scott)

1.    Call meeting to order
The meeting was called to order at 12:43 p.m. by Micah Van Maanen.

2.    Financial and Membership Report
Mark reported that there are 96 paid county members and 6 sustaining associate members.  There is $28,295.56  in the ICIT checking account.

3.    ICIT Committee activities
a.    Education & Schools
Kirby Winter reported that the DOT session went very well yesterday.  He would like to open the communication lines between ICIT and the DOT.  He would like this to be in the form of emails of updates that the DOT has made.  He opened this up for suggestion to those in attendance.   The consensus was that it was a good idea to have them email updates to the ICIT mailing list.

b.    Legislative – Steering Committee Report
Jeff Rodda reported that there is not much to report since the legislature is not in session.  He pointed out ISAC’s legislative objectives that have been proposed.

c.    Membership & Awards
No report.

d.    On-line Services
Scott reported that the GISDR has purchased servers and the ICIT website has moved over to this server.

e.    Cadastral
Wayne reported for Jason.  He mentioned that they have a 6 page living document created.  They are going to give everyone access to this document on the ICIT website.  They have accomplished a lot just in the 2 meetings they have had.  Some of the ideas of the committee is parcel numbers, addresses, and other standardization issues.

f.    Web Technology Group
Matt reported for Mitch.  Matt mentioned that he would like a heavier schedule at the Mid-Year next year.  They are already thinking of more topics for next year’s conference.

4.    Organization updates
a.    ISAC Executive Board
Wayne went over the legislative priorities that was in the registration packet.  He specifically went over the priority to have internet access in the rural parts of Iowa.  He also mentioned the Leadership Conference that will be held in January.  He encouraged members to get involved in this conference.  Wayne also mentioned that NACo Annual Conference will be in Kansas City next year.

b.    GISDR
Wayne mentioned that Scott bought servers.  Scott mentioned that Jerry Liebold is working on getting the committee new code for the website.

c.    CLRIS
Scott reported that the Recorders are working in the black.  They are bringing in more than they are spending.  They are now thousands of documents that are being recorded, more than any other in the country.  There was a question of how much  history needs to be on the CLRIS website.

d.    CREW
Scott reported that the CREW portal will be up and running sometime in January.  This might not be public, however, but will be up for testing.  Scott mentioned that there will be web services going back and forth between CREW and the five entities involved.  There was also much discussion on the scope of the project.

e.    IGIC
Micah Cutler reported that the LiDAR project is still ongoing and they are continuing to collect data.  It will be made public available through UNI. She also reported that the MAGIC Consortium will be held this coming April.  She also mentioned the IGIC CAP Grant.  Paula also mentioned that there is talk of statewide aerial photography.  She is looking at gathering data from counties.

f.    EIGIS
No report.

5.    Affiliate Technology Projects Update – Robin Harlow, ISAC Technology Project Manager
Robin Harlow reported on the technology projects going on in ISAC.  He first mentioned the CoMIS project update.  He went over this project and what has entailed.  Next July is when they plan to update the current system.   Robin also went over the County Technology Clearinghouse and the status of that project.

6.    Vice President & Secretary/Treasurer election
Micah has opened up nominations for VP.  Currently Kim Veeder is nominated.  Wayne made a motion that nominations cease, second by Kirby.  Motion carries.
Micah opened up nominations for Sec/Treasurer.  Currently Mark Castenson is nominated. Kirby made a motion to cease nominations for Sec/Treasurer.  Wayne seconded the motion. Motion carries.   Kim and Mark are elected to their respective positions.

7.    District Representative meetings and election
Districts 1, 3, 5, and now 6 had to have elections.  District 1 has re-elected Sandra Hunter.  District 3 has re-elected Shawn Olson.  District 5 has elected Gina Erickson.  District 6 has elected Jean Schultz.

8.    Mid-Year Conference 2008 update
The next Mid-Year will be in Sioux City June 11-13, 2008.  The conference will take place at the Sioux City Convention Center and the conference hotel will be at the Clarion Hotel, with $60/night for rooms.  They are looking at 3-5 tracks, with the possibility of vendor tracks.  Registrations will still be at $125.

9.    Mid-Year 2009 Discussion
There was discussion on how to continue with the Mid-Year schedule, such as to continue to move it around, or keep it with one location.  There seemed to be consensus to keep moving it around.  Matt Emerson mentioned the idea of reimbursing individuals/counties if they are presenting at the conference.  There was also much discussion on reimbursement policies.  The consensus from those who attend seems to be that we need to look into these policies.

10.  Old Business

11.  New Business
Dean Neal mentioned that since we have quite a bit of money, we could provide a few people to attend the Leadership Conference in January.  The registration fees are $150.  There was much discussion on what to provide and how much.
Wayne mentioned that the next Fall School will be held in Coralville at the Marriott.  He also mentioned what the hotel/conference will look like.

12.  Next meeting and adjourment.
The meeting was adjourned at 2:33 p.m.