Committee reports, District 5 member appointed, organization updates, VP nomination update, ESRI summer classes report, 2008 Mid-Year update

ICIT Executive Board Meeting Agenda/Minutes
9:30 a.m. Friday, August 17, 2007
ISAC Offices
507 SW 7th St, Suite Q
Des Moines, Iowa

ICIT Executive Board Members  (X – in attendance)

X   President:   Micah Van Maanen, IT Director (Sioux)
X   Vice President:   Matt Boeck, GIS Coordinator (Story)
X   Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
X   Past President:  Jason Siebrecht, GIS Administrator (Linn)
X   Tech. Advocate:   Kirby Winter, IT Director (Hardin/Franklin)
District 1 Rep:  Sandra Hunter, IT Director (Story)
District 2 Rep:  Joel Rohne, IT/GIS Director (Worth)
X   District 3 Rep:  Shawn Olson, IT/GIS Administrator (Plymouth)
X   District 4 Rep:  David Bayer, GIS Coordinator (Pottawattamie)
District 5 Rep:  Open
X   District 6 Rep:  Kim Veeder, IT Director (Black Hawk)

ICIT Committee Chairs

X   ISAC Board Representative: Wayne Chizek (Marshall)
X   Education and Schools:  Cory Hines (Linn)
X   Legislative:  Jeff Rodda (Polk)
X   Membership & Awards:  Jason Siebrecht (Linn)
X   On-Line Services:  Scott Williams (Marshall)
Business Continuation:
Cadastral:  Ray Willis (Polk)
Web-User:  Mitch Tollerud (Scott)

X   Robin Harlow (ISAC)
X   Anne Packard (Fox Engineering)
X   Brad Cutler (MIDAS)
X   Jim Giggerlano (IGSB)

1. Call meeting to order
The meeting was called to order at 9:37 am by Micah VanMaanen.  Wayne Chizek invited John Easter as he is resigning from ISAC and John wanted to talk about the benefit of ICIT to the legislature, the state and counties of Iowa.

2. Financial and Membership Report
Mark reported that there is $34,561 in the checking acct as of today.   As for membership, there is 91 paid members, and of those, there are 88 county members and 3 sustaining associate members.

3. District 5 Representative (Action Item)
There was much discussion on this topic as to see if a motion was needed and one was needed.  Jason made a motion that Gina Erickson IT Director from Des Moines County, fill in for the District 5 open seat for the current year, seconded by Kirby Winter.  Motion carries unanimously.

4. ICIT Committee activities
a. Education & Schools
–  Co-Chairperson (Action Item)
Cory mentioned that the fall school is back to a Wed-Fri schedule.  There is only 1 topic that has been brought to his attention and it dealt with the Microsoft settlement.  There was discussion on whether this topic is worth pursuing at the Fall School. It was decided that this was not a topic worth pursuing.  Cory mentioned that Kirby is the IT co-chair.  The fall of 2008 will start the process of having the fall school in Coralville and it will be there until 2011.  There was talk of doing more self development training as we have done in the past.  Kirby mentioned that he has been hearing that people want to know about Vista and state programs.  Shawn and Kirby mentioned that there is issues with state programs as of right now.  There was a mention that we should have another meeting with the CIO’s with the State.
Kirby made a motion that ICIT sponsor a CIO summit not to exceed $1,000 for a meeting, seconded by Jason Siebrecht.  Motion carries unanimously.

b. Legislative – Steering Committee Report
Jeff mentioned that there is nothing to report.  Jeff mentioned to get involved in steering committees.

c. Membership & Awards
Jason reported that nothing has happened lately.  Shawn reported that he is wondering if there is a archive of previous emails regarding past questions.  Scott mentioned that there is an archive feature on the ICIT website.  There was much discussion on forums and postings of emails.

d. On-Line Services
Scott reported things are slowing down due to the Mid-Year being done.  Scott mentioned archiving is on his to-do list for the ICIT mailing list.  Scott mentioned that the new servers are in for the GISDR.  Wayne mentioned that Dan Corbin has developed a map for the county engineers and would like to know if ICIT would like to pursue this for a GIS map and possibly an IT map.  Shawn showed what the Assessor’s affiliate has done in regards to their website.  Shawn made a motion to have the web development group look into to having that group help with the ICIT website, second by Joel Rohne.  Motion carries unanimously.

e. Cadastral
There was no report.  Jeff mentioned the email that Ryan from Jones County sent out.  Wayne mentioned that ICIT should look into some cadastral standards.

f. Web Technology
Mitch reported on the web technology committee.  He mentioned the successes and goals of the committee to date.  Mitch has been nominated as the chair of the commitee.

5. Organization updates
a. ISAC Executive Board
Wayne brought up the scholarship discussion that ICIT had a year ago.  He was wondering .   Joel made a motion to continue the $2,000 scholarship for ISAC scholarships, second by Shawn Olson.  Motion carries unanimously.   Robin talked about the Technology Clearinghouse and them looking at hiring a IT specialist.  Wayne also mentioned that there was an issue in regards to hospitality rooms at the spring school.  He went over the new hospitality guidelines that ISAC has come up with.

Wayne mentioned that there was a meeting earlier this year.  Things are moving along with the project.  Servers are purchased.

c. E-Recording Committee (CLRIS)
Scott reported the project is in maintenance mode.  The recorders are getting national respect due to the project.   Jeff mentioned that there could be an issue with the project regarding a title company.

d. Iowa Real Estate Online Committee  (Formerly known as CREEGAC)  CREW
Matt reported that the Treasurer’s affiliate has split and 89 counties are going to ABC Virtual while the other 10 counties are staying with Iowa Interactive.  There is a meeting next week.

– Cap Grant Project
Brad Cutler talked about the Cap Grant project that IGIC is doing.  Brad gave a background of the project.  They are conducting a business plan and sent out RFP’s for help in writing this business plan.  GITA’s proposal was selected for help with the business plan.  Brad mentioned that there is a 2-day training workshop on ROI for there organization regards to GIS in late August and October.  The class in August has been filled.  There was discussion on what info is needed to bring to the workshops.  There was discussion on stakeholders and how they play a role in the process.  There was also talk of the possibility that the return on investment might be negative.  IGIC is putting together info on the IGI (Iowa Geospatial Infrastructure).  Anne mentioned that the status of this project is focusing on government only, not the private sector.  Anne mentioned that there will be several ISU students that will be asking questions to counties regarding the status of GIS and they would like ICIT’s input in regards to how to ask these questions.  Anne also asked if ICIT would be willing to maintain any county data related to GIS.

Mark reported that the group is back meeting and is headed up by Anna Whipple.  Matt reported that Lawrence from Jasper presented on CAD developments and Jeremy White was introduced as the new Iowa Account rep.

Jason reported that there last meeting was in July.  There will be a GIS Day event in Eastern Iowa in Cedar Rapids at Kirkwood Community College in October.

Joel reported that there next meeting will be Oct 2nd.  Joel is wanting help in topics for the next meeting.  Shawn mentioned VPN might be a good topic.

6. ISAC Technology Advisory Board
Robin reported that there is a 3 part survey that has been sent out.  Iowa State has been contracted to go through the data.

7. ICIT VP Candidates
Jason reported that Kim Veeder is willing to run as VP if no one else is wanting to.  Jason made a motion that Kim Veeder be nominated as VP candidate for this fall’s election, second by Shawn Olson.  Motion carries.

8. Lunch.
9. ESRI Summer Training Courses
Mark reported that ICIT has only had 1 course that has been scheduled.  ICIT is looking at least having one more class to be held.  There was talk of having an audit done.

10. 2007 Mid-Year Review
Pete reported that the conference was very successful.  He heard very good reviews.  There were around 140 people that attended the conference.  Pete recommended the ice-breaker session as to ones to do in the future.  Pete shared his comments and recommendations.

11. 2008 Mid-Year update
June 11-13 will be the dates for the next Mid-year.  It will be held at the Sioux City Convention Center.  There are 6 rooms booked.  There is 1 very large room and 5 other rooms.  Micah discussed the happenings of this group.

12. Old Business
– XML Standard for parcel data
Scott was wondering if there is a standard for parcel data and has not been able to find one.

13. New Business
Kirby mentioned if anyone is using VINE and was wondering if anyone is letting them use the photos.  There was discussion on this.
Wayne asked if ICIT should be fostering communication between ICIT and other affiliates, such as the Supervisors.

14. Next meeting and adjournment
The meeting was adjourned at 1:52 pm.