Committee reports, Mid-Year update, ESRI training update, ISAC/ICIT Technology scholarship update

ICIT Executive Board Meeting Agenda/Minutes
9:30 a.m. Thursday, February 1, 2007
ISAC Office, 501 SW 7th St, Suite Q
Des Moines, Iowa

ICIT Executive Board Members  (X – in attendance)

X   President:   Micah Van Maanen, IT Director (Sioux)
X   Vice President:   Matt Boeck, GIS Coordinator (Story)
X   Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
X   Past President:  Jason Siebrecht, GIS Administrator (Linn)
X   Tech. Advocate:   Kirby Winter, IT Director (Hardin/Franklin)
X   District 1 Rep:  Sandra Hunter, IT Director (Story)
X   District 2 Rep:  Joel Rohne, IT/GIS Director (Worth)
X   District 3 Rep:  Shawn Olson, IT/GIS Administrator (Plymouth)
X   District 4 Rep:  David Bayer, GIS Coordinator (Pottawattamie)
X   District 5 Rep:  Pete Buckingham, GIS Specialist (Washington)
X   District 6 Rep:  Kim Veeder, IT Director (Black Hawk)

ICIT Committee Chairs

X   ISAC Board Representative: Wayne Chizek (Marshall)
X   Education and Schools:  Cory Hines (Linn)
X   Legislative:  Jeff Rodda (Polk)
X   Membership & Awards:  Jason Siebrecht (Linn)
X   On-Line Services:  Scott Williams (Marshall)
Business Continuation:
Cadastral:  Ray Willis (Polk)
X   Web-User:  Matt Emerson (Story)
X   Robin Harlow (ISAC)


1. Call meeting to order
Micah Van Maanen called the meeting to order at 9:39 am.

2. Welcome new board members
Introductions were made.

3. Financial and Membership Report
Mark reported there is $24,956 in the ICIT checking account.  There are 104 current members, with 4 sustaining associate members.

4. ICIT Committee activities
a. Education & Schools
Cory reported that he is in the process of putting together the agenda for the Spring School.  He is looking for one more session.  It is a Sunday-Tuesday format, March 18-20 at the Savery in downtown Des Moines.  Kirby Winter brought up a discussion on working with the Engineer’s offices throughout the state.  Wayne mentioned that maybe we should start up a sub-committee to interact with them.  There was also discussion on which counties have GIS.  Robin Harlow mentioned he could conduct a technology assessment to include GIS as a part of that assessment.  Robin would like to have 3-4 members to help him conduct this technology assessment.

b. Legislative – Steering Committee Report
Jeff reported that only one bill has passed this year to date:  Minimum wage bill.  There are plenty of bills that are in committees.  Jeff mentioned that ICIT would be willing to help other affiliates in regards to any technology aspects to their bills.  He also mentioned that ICIT  would like to help if possible, with the 2,000 ft buffer law.  Wayne also mentioned the commission on commercial property taxes reform.  He reported on what has happened with that commission.  He also mentioned other bills that of interest to counties.

c. Membership & Awards
Jason reported that he will be getting the awards committee together.

d. Business Continuation
Micah reported that Jim Rice has retired, who was the chair of this committee.  Wayne  mentioned that maybe we should take a look at the relevance of this committee.  There was much discussion on this topic.   Shawn Olson made a motion that we abolish the Business Continuation committee, second by Jason Siebrecht.  Motion carries.

e. On-Line Services
Scott mentioned that he is in the process of moving the ICIT website to another server.  He also mentioned that Pete has given him a much simpler registration form for the upcoming Mid-Year Conference.

f. Cadastral
Ray is absent.  There was talk of seeing what this committee will want to do.

g. Web user group
Matt Emerson reported that he has been attending a Web masters conference for the past few years and is interested in starting a committee of webmasters throughout the state to talk about concepts and legal issues, instead of detailed technologies.  He discussed some ideas of what they would likely talk about at their committee meetings.   Matt mentioned that he has about 10 people interested in this.  This was a lot of discussion on this group.  Wayne brought up the idea of reassessing the purpose of ICIT.  There was discussion of bringing a proposal of the web user group to the Spring School for a possible vote at that time.

5. Organization updates
a. ISAC Executive Board
Wayne reported on what has been happening with the ISAC Board.  Wayne mentioned on the possibility of revisiting the idea of a policy handbook.  Wayne also mentioned the process of amending by-laws at ISAC.  The issues that were brought up in regards to the process of by-law changes were non substantive.   Wayne also talked about the ICIT Technology scholarship.  Wayne and Mark are on this committee.  There were 7 applications and were narrowed down to 3.  Margaret Smit from Wellman, IA, Brad Carlson from Hampton, IA, and Megan Krones from Mason City, Ia.   Wayne and Mark will be interviewing the three applicants in late February.

Wayne mentioned that there will be doing some testing on the project.  Lawrence from Jasper County has been asked to drop out of the project.  Scott mentioned that other counties can add data to the website.  Wayne mentioned that the committee will be meeting soon.

c. E-Recording Committee
Scott reported that he is the ICIT representative on the E-Recorder committee for CLRIS.   He gave a report on the Electronic Services committee.  Scott mentioned that there are 90 counties able to do e-recording.  There are agreements with 3 national companies that allow there organization to e-record in Iowa.  There was discussion on how the CLRIS project is funded and how the portal will be maintained financially.

d. Iowa Real Estate Online Committee  (Formerly known as CREEGAC)
Matt Boeck reported that the committee is set to resolve in June.  He reported what the committee is doing.  They are providing a portal.  There will not be any data hosted on this portal.  There will be web services that will interact with the Assessors, Auditors, Recorders, and Treasurers websites.  There is a website forge.iowa.gov that you will be able to look at.  There was a lot of discussion on county data and how this committee affects the revenue of county data.  There was also discussion on membership to this committee after it is set to resolve.

Micah Cutler was absent.

They have not met in a while.

They had a very successful meeting last week.  They had 75 people at the meeting.  ESRI discussed ArcGIS Server as well as the new Desktop 9.2 enhancements.

h. ISAC Technology Board
Robin reported that he will be meeting with Alan Jensen near the Spring School.  He also discussed the County Technology Clearinghouse.  Robin mentioned that this board will have 2 people from each affiliate, 1 primary and 1 alternate.  Micah Van Maanen is the primary member of this board and Robin is looking for an alternate from ICIT to this board.

i. IGIC CAP Grant
There was much discussion on this grant application.  There was also a discussion on what a Statewide GIS Coordinator should look like.  No action on supporting the application was taken.


6. ICIT Scholarships to Training Conferences
Jason discussed the training application form to send 2 people to a national conference for $1,000 per recipient.  1 – IT person and 1 – GIS person.   Jason will be sending this out and will have a drawing at the Spring School.

7. ESRI Summer Training Courses
Mark handed out the results from his feedback request that he sent to the ICIT mailing list and IGIC mailing list.  Kirby Winter made a motion to authorize Mark Castenson and Ray Willis to determine which ESRI training courses to offer.   Second by Jason Siebrecht.  Motion carries.

8. 2007 Mid Year update
Pete discussed the happenings of the Mid-year committee.  The conference is June 6-8.  The keynote speaker will be Lynn Jahn from the University of Iowa Speakers Bureau.  There will also be a session on High Speed Networking.  Wednesday is the networking day and Thursday will be the education day.  There will be more than 2 tracks as have been in the past.  There will be a GIS, IT and a  beginning GIS track.  Thursday night we will a BBQ at Marr Park and be a social event.  Friday will be a hands on day at Marr Park.  There will be a competitive geocache event.  The prizes will be 2 or 4 Trimble GPS receiver depending on the size of groups for the geocache.  As well as the geocache event, there will be a hands on start to finish GPS project.  Pete mentioned that Rick Havel would like to advertise the Mid-Year at the Spring School.  There was discussion on having a flyer at the Spring School to put in the packets at the registration.

9. Old Business

10. New Business
Wayne discussed the scholarship financial process.  ISAC would prefer to receive a check from ICIT and then send a check to the recipient.  There was no need for a new motion to have Mark write a check for $2,000 to ISAC for the scholarship.
Wayne also mentioned that we might want to look at our by-laws and make it easier to change the by-laws.
Scott discussed the idea of creating a XML standard for parcel data.
Kirby discussed the VINE System and its potential impact to counties.

11. Next meeting and adjournment
Motion to adjourn by Kirby, second by Shawn.  Meeting adjourned at 2:31 pm.