Committee Reports; Mid-Year Update; Scholarship Winners announced

ICIT Business Meeting Minutes
12:15 p.m. Monday, March 20, 2006
Marriott, Waterloo Room
Des Moines, Iowa

ICIT Executive Board Members  (X – in attendance)

X  President:  Jason Siebrecht, GIS Administrator (Linn)
X  Vice President:  Micah Van Maanen, IT Director (Sioux)
X  Sec./Treas.:  Mark Castenson, GIS Coordinator (Warren)
X  Past President:  Micah Cutler, GIS Administrator (Harrison)
X  Tech. Advocate:  Matt Boeck, GIS Coordinator (Mahaska)
X  District 1 Rep:  Sandra Hunter, IT Director (Story)
X  District 2 Rep:  Jon Lubke, GIS Coordinator (Winneshiek/Fayette)
District 3 Rep:  Shawn Olson, IT/GIS Adminstrator (Plymouth)
X  District 4 Rep:  Jerry Lawson, GIS Coordinator (Shelby)
X  District 5 Rep:  Pete Buckingham, GIS Specialist (Washington)
X  District 6 Rep:  Kim Veeder, Systems Analyst (Black Hawk)

ICIT Committee Chairs

X   Education and Schools:  Cory Hines (Linn)
X   Legislative:  Jeff Rodda (Polk)
X  Membership & Awards:  Micah Cutler (Harrison)
X  On-Line Services:  Scott Williams (Marshall)
X   Business Continuation:  Jim Rice (Cerro Gordo)
X   Cadastral:  Ray Willis (Polk)


1. Call meeting to order
Jason Siebrecht called the meeting to order at 12:15pm.

2. Financial and Membership Report
Mark Castenson gave the financial report and noted that there is $16,365.81 in the ICIT checking account.  Mark also gave the membership report.

3. ICIT Committee activities
a. Education & Schools
Cory Hines reported that they are getting ideas for the Mid-Year Conference and we already have one topic lined up.  There was also a discussion on
possibly having ESRI do a presentation at the Mid-Year.  There was also discussion of contacting Google Earth.
b. Legislative Steering Committee Reports
Jeff Rodda gave an update of the legislative session so far.  He noted that we had registered on two bills, an FYI and in-favor.  He also mentioned other bills
related to local government.  He also mentioned that SF 2313 is getting some notice in the statehouse and there was much discussion on this bill.  He also mentioned that   there is a bill that would take the $1 fee from recording documents to the general fund, which could hurt the CLRIS project.
c. Membership & Awards
Micah Cutler gave an update on the membership and awards committee.  She discussed having an auto-renewal membership application.
d. Business Continuation
Jim Rice reported that nothing has happened lately.
e. On-Line Services
Scott Williams reported that the Mid-Year registration is coming along quickly and should have something in the very near future.  Micah VanMaanen also reported that the forums have been changed on the ICIT website.  Micah C mentioned that the Iowa DNR has a website for inventory tracking in regards to GIS data.  She will be sending out more information regarding this site.
f. Cadastral
Ray Willis reported that the committee is trying to meet this afternoon.  Ray mentioned that there is a website they will be talking about.

4. Organization updates
a. ISAC Executive Board
Wayne Chizek gave an update.  He mentioned that ICIT is getting good PR in the legislation.  He also talked about the scholarship program through ISAC.  July 19th is the ISAC fundraiser and it is a golf fundraiser.  He also mentioned that we might want to look into giving a scholarship to a technology minded applicant.
Wayne also gave an update on the data repository.  There has been a lot programming done on the website.  Marshall County is now hosting  the site.  Testing will be done in the next 3-4 months between Marshall, Jasper and Warren Counties.  There was a talk of maybe doing a presentation at the Mid-Year.  Wayne mentioned the data repository in greater detail.
c. E-Recording Committee
Scott gave an update on the CLRIS project.  There has been 87 counties that have been able to e-record a document.  The site has been running pretty good.  Scott also mentioned that CLRIS is the only one to use the PRIA xml.  Scott mentioned that CLRIS is the only one of its kind in the nation.
d. Iowa Real Estate Online Committee  (Formerly known as CREEGAC)
Scott mentioned that this committee was formed by the legislature.  He mentioned the purpose of this committee.  ICIT was given 2 non-voting members to the committee to act as advisory members.  Matt Boeck also gave an update of the meeting this morning.
Micah noted the next quarterly meeting will be in Ames.
Ray noted that ESRI went over Image Server.  He also mentioned that ESRI went over their ArcWeb Services.
Rick Havel said there next meeting is April 13 in Cedar Rapids.  ESRI might be getting a presentation on editing.  The Iowa DNR is going to be presenting on the data inventory.  For the July meeting, they will be focusing on a GPS Day theme using the trails at the meeting site.

5. District Representative meetings and nominations
Mark Castenson was nominated for Sec/Treasurer; Matt Boeck was nominated for Vice President; Kirby Winter (not present) and Lawrence Hartpence were nominated for Tech. Advocate.  The group broke into districts.  District 2 nominated Jon Lubke.  District 4 nominated Micah Cutler.  District 6 nominated Kim Veeder.

6. Mid-Year Conference 2006 update
Jim Rice went over the status of the Mid-Year conference planning committee.  He also mentioned that the conference will be at the community college in Mason City instead of a hotel.  We also have access to 2 computer labs with 24 computers in each lab.  There will be entertainment both nights and will have a “Music Man” theme.  There will be transportation provided for those who want to go to Clear Lake for the entertainment.  Jim discussed the details of the upcoming conference.  Wayne thanked Jim and his staff for the hard work that has been done thus far.

7. State GIS Coordinator Planning Committee (Introduce idea and discuss)
Wayne mentioned that there will be a meeting at 3 pm this afternoon to discuss this idea.

8. GIS and IT Conference Scholarship Drawing
The ICIT Board has decided to give 2 $1,000 scholarships to one IT conference and one GIS conference.  The winners are:
GIS scholarship: Carl Wilburn, Carroll County; IT Scholarship: Tony Kava & Tom Crimmins, Pottawattamie County.

9. County computerized management systems meeting overview (Wednesday session)
Randy Snyder discussed what the meeting will be about on Wednesday.  It will be geared toward how to better county computer management systems.

10. Old Business

11. New Business
Wayne mentioned the CIO Summit.  There will be another meeting at the JFHQ in Johnston in mid-late May.  ICIT will be providing lunch.
Ray mentioned the idea of covering costs of one training course to cover the costs of another.
Jim mentioned the idea of having Robin Harlow becoming a member of ICIT.
Paula Lemke mentioned that during our Mid-Year Conference we will be having computer labs and wanted just a hands-on course instead of a workshop.

12. Next meeting and adjournment
Meeting adjourned at 1:45pm.  No date has been set for the next meeting.