Committee reports, discussion, motions on ICIT Lobbyist, E-Recording, Regional GIS Data Distribution

      ICIT Business Meeting Agenda

                    10:00 a.m. Thursday, August 4th, 2005

                       ISAC Office, 501 SW 7th St, Suite Q
Des Moines, Iowa

X – Present at meeting


X President: Micah Cutler, GIS Administrator (Harrison)

X Vice President: Jason Siebrecht, GIS Administrator (Linn)

X Sec./Treas.: Ray Willis, Mapping Specialist (Polk)

X Past President: Jim Rice, MIS Director (Cerro Gordo)

X Tech. Advocate: Matt Boeck, GIS Coordinator (Mahaska)

X District 1 Rep: Scott Williams, IS Director (Marshall)

X District 2 Rep: Jon Lubke, GIS Coordinator (Winneshiek/Fayette)

X District 3 Rep: Micah VanMaanen, IT Director (Sioux)

X District 4 Rep: Jerry Lawson, GIS Coordinator (Shelby)

X District 5 Rep: Pete Buckingham, GIS Specialist (Washington)

District 6 Rep: Kim Veeder, Systems Analyst (Black Hawk)


X Education and Schools:  Mark Castenson (Warren)

X Legislative:  Jeff Rodda (Polk)

X Membership & Awards:  Jim Rice (Cerro-Gordo)

X On-Line Services:  Scott Williams (Marshall)

X Business Continuation:  Jim Rice (Cerro-Gordo)

X Cadastral: Ray Willis (Polk)

Also Present: Randy Schnieder – Guest  & past Tech. Advocate


  1. Call meeting to order
  2. New Board Members – Jerry Lawson to fill position of Mike Schonlau

and Jon Lubke to fill position of Sarah Zimmerman –

motion by Jason 2nd by Scott – unanymous

  1. Financial and Membership Report

77 members who have paid membership dues for 2005-2006 fiscal year;

If your name does not show up in the “Current Members” list on the

ICIT Home page, then you still owe your dues
balance $12,775.86

  1. Board Meeting lunches – motion by Jim to have ICIT pay for lunch at

scheduled board meetings not to exceed $15 – 2nd by John Lubke –

passed unanymous (Ray Willis, Jeff Rodda not present for vote)

  1. ICIT Committee activities
  2. Education & Schools
  3. Legislative
  4. Membership & Awards

– Fall elections

– Reminders for dues (voting members)
Discussion about sending out reminders to vendors – Jim suggested

snail mail as a good method and Micah Cutler is going to work on a

pdf for that Scott can use on the web page

  1. Business Continuation – Jim no meetings
  2. On-Line Services – Scott – posted new job opennings; hope to have

membership form for new members

  1. Cadastral – no meetings; schedule a meeting for fall school
  2. Organization updates
  3. ISAC Executive Board – Wayne – the letter submitted by the Treasurers

association withdrawn; governance issue is still alive and will come up

again this next legislative session; steering committees starting to meet

in September – 5 of the 7 now have ICIT volunteers;
discussion about drafting ICIT guiding principles for legislation – Scott

and Randy will be working on drafts; discussion about whether ICIT

should have a registered lobbiest –
Motion by  Jim to appoint one or more individuals to register as a lobbiest

in favor of or opposed to specific legislation as directed by the ICIT board;

Matt second – passed unanymous

  1. E-Recording Committee – Scott – Recorder’s meeting yesterday – demo for

lawyers of the e-recording allowing electronic submission of any type of

document that the recorder can accept – expecting to start adding counties

between Sept and December – only e-recording system that has this option;

80 some counties with data online now – they are setting up a committee

to govern the system 28E agreement that will establish an oversight

commitee to govern the CLARIS project, one rep from attorneys, bankers

association, abstractors, realtors, two members from the ISAC org along

with one from ICIT – the discussion was that the ICIT member will have

voting rights; current draft of the 28E is for 15 members with 8 recorders
Randy – CAMA meeting next week; Dave Ellis education chair and legislative

leason for asssessor’s wanting to form a committee to discuss Iowa

Appraisal Manual that is not a nationally accepted approach;

  1. GIS Data Repository – by Wayne; “Contract fro Exchange of Digital GIS Data”

between ICIT and the individual counties; will also being developing a

policy document; discussion about having an automatic renewal; need to

work out who will be disignated as the authorized signature

Motion by  Jim second by Jason to approve Wayne to take the draft

contract to legal council for final review and that the President of ICIT be

authorized to sign for ICIT. Further that the original copies of the signed

contracts be retained by Marshall County during the term of the grant funding.”

– passed unanymous

Wayne distributed a copy of the proposed job description for the project

coordinator.  Web site is IOWAGISDATA.org.

  1. IGIC – Micah Cutler – large number of registrations in the last two weeks –

Alan Jensen is no longer the State GIS Coordinator, ISU funding and the

Iowa DOT has also removed their funding.  The IGIC board may be

redefining the position and duties. IGIC is interested in doing a joint

conference in the 2007 year.

  1. CIAO – Mark & Ray – Meeting in two weeks
  2. EIGIS – Jason – meet last Thursday, demonstration on goeprocessing tools
  3. ICIT Sponsorship to ESRI Conference – Discussion about getting feadback

from the membership at fall school.  Also sponsorship to Comdex.

  1. Steering Committee reminders –
  2. Lobbyist for next legislative session
  3. Mid-Year Conference 2006 preparations – have not yet had a meeting of the

entire group but have been laying the ground work – Mason City facilities

are more limited in terms of having the conference split up between various

locataions – vendors, workshops, meeting rooms, auditorium, etc.

Two speakers being considered.  Will start working on the program as a

group at fall school.  Dates: 14th, 15th, 16th of June 2006.

  1. State purchasing contract with HP (Bob Rafferty) – by Scott; State of Iowa

signed a contract with HP – may want to use as a guage as to whether your

vendor pricing is in line

  1. Old Business
  2. New Business
  3. Next meeting and adjournment – sometime during fall ISAC.