Committee reports, Nominations for VP, Sec/Treas, District 1, District 3 & District 5; 2005 Mid-Year Conference plans

1:30 a.m. Wednesday, March 16, 2005
Sioux City Room, Marriott Hotel, Des Moines
ISAC Spring Scool
X  (Present)
X   President: Micah Cutler, GIS Administrator (Harrison)
X   Vice President: Jason Siebrecht, GIS Administrator (Linn)
X   Sec./Treas: Ray Willis, Mapping Specialist (Polk)
X   Past President: Jim Rice, MIS Director (Cerro Gordo)
X   Tech. Advocate: Matt Boeck, GIS Coordinator, (Mahaska)
X   District 1 Rep: Scott Williams, IS Director (Marshall)
District 2 Rep: Sara Zimmerman, Network Admin., (Butler)
X   District 3 Rep: Micah Van Maanen, Director of IT (Sioux)
X   District 4 Rep: Mike Schonlau, GIS Director (Pottawattamie)
X   District 5 Rep: Pete Buckingham, GIS Coord., (Washington)
X   District 6 Rep: Kim Veeder, Systems Analyst (Black Hawk)

X   Education and Schools: Mark Castenson (Warren)
X   Legislative: Jeff Rodda (Polk)
X   Membership, Nominating and Awards: Wayne Chizek (Marshall)
X   On-Line Services: Scott Williams (Marshall)
X   Business Continuation: Jim Rice (Cerro Gordo)
X   Cadastral: Ray Willis (Polk)
X   HIPPA: [AdHoc] Randy Snyder (Warren)

1. Call meeting to order – Micah

2. Financial and Membership Report – Ray
Current balance $17,321.52, only expenses anticipated are food
for the hospitality room both tonight & Thursday (Room 1009 at
the Savery)
Active membership is now 122, Distrit 1-37, 2-8, 3-16,
4-13, 5-16, 6-21, sustaining associates- 11
46 Acitve: Benton, Black Hawk, Buchanan, Buena Vista, Butler,
Carroll, Cedar, Cerro Gordo, Cherokee, Clay, Clayton, Dallas,
Des Moines, Dickinson, Dubuque, Floyd, Freemont, Greene,
Grundy, Harrison, Henry, Ida, Johnson, Keokuk, Kossuth,
Lee, Linn, Louisa, Madison, Mahaska, Marshall, Muscatine,
Plymouth, Polk, Pottawattamie, Poweshiek, Scott, Shelby,
Sioux, Story, Van Buren, Warren, Washington, Webster,
Winneshiek, Woodbury
53 Missing Counties:
Adair, Adams, Allamakee, Appanoose, Audubon, Boone,
Bremer, Calhoun, Cass, Chichasaw, Clarke, Clinton, Crawford,
Davis, Decatur, Delaware, Emmet, Fayette, Franklin, Guthrie,
Hamilton, Hancock, Hardin, Howard, Humboldt, Iowa, Jackson,
Jasper, Jefferson, Jones, Lucas, Lyon, Marion, Mills, Mitchell,
Monona, Monroe, Montgomery, O’Brier, Osceola, Page,
Palo Alto, Pocahontas, Ringgold, Sac, Tama, Taylor, Union,
Wappello, Wayne, Winnebago, Worth, Wright

3. ICIT Committee activities
a. Education & Schools – Mark (chair) ISAC Fall School
schedule will be similar to this year and we are always looking
for suggestions – nothing definite for Fall School – open to
joint sessions with other affiliates

b. Legislative – issues/action needed from ICIT members –
Jeff (chair) legislative session are through the first funnel, not that
much to monitor this year, ISAC just put out another list of
surviving bills, Jeff is looking for feedback on how much ICIT
should be involved in legislative efforts; standing request from
recorders for a method of calculating technology fees for
recovering costs. Randy, concern over legislation that would be
extremely difficult to implement. Also concern over the
assessors being tied to the Iowa Manual rather then March
Swift which would open up many options to automate offices.
Jim – is there a technology team in the legislature? No.

c. Membership, Nominating & Awards – Jim (chair) – Jim has
written a letter that will be mailed to every county supervisor in
the state looking for involvement from every county in ICIT.
Nominations – VP – Randy Snyder, Micah Van Mannen
Secretary/Treasurer – Ray Willis – by Jeff Rodda – 2nd by
Randy Snyder; Mark Castenson – by Ray Willis – 2nd by
Micah Cutler
District 1 – Sandra Hunter, Story County
District 3 – Micah Van Maanen, Sioux County
Shawn Olson, Plymounth County
District 5 – Pete Buckingham, Washington County
Awards will be given at the Mid-Year Confernece

d. On-Line Services – Scott (chair) – on line registration for
vendors for the summer conference; will have the member
registration on line should be working tomorrow.  Right now
the forum site maintained by Micah VanMannen, Sioux
County and the ICIT web site are completely seperate.
Right now the mailing list is set up to mail to all names in the
list, not just paid members.  Send Scott any changes needed
for the committee lists.

e. Business Continuation – Jim (chair)  right now the committee
is not having meetings , combined with the HIPPA security
committee which is now resolved.  No requests for training
on ICN.  Disater plans must be in place by April 21st.
There is ISAC web site; HIPPA; HIPPA Secutiry to see
HIPPA rules and disaster recovery templates.

f. Cadastral Committee – Ray (chair) good meeting this morning
at the Savery.  We will be working on developing postings for
the ICIT web site on

Report from Wayne Chizek – ICIT representative on the ISAC
board of directors- ISAC received a grant for GIS technology
manager, hope to have job description and someone in that
position sometime in May.  President of ISAC this year is
Angela Connolly, Polk County Supervisor.  Golf outing same
date as our mid-year. FYI – on ISAC Spring and Fall
Schools – wanted to expand topics to longer.  there has
been a tendency for the numbers of attendees to be declining.
The new facilities increased vendor participation and therefor
the profits from the conference.  County government will be
changing and ISAC and ICIT must work to define the future
of counties and coordinating government efforts. ICIT should
take a role in helping define directions. Stearing committees –
ISAC has 2 meetings, September 9th and October to develop
legislative issues.  June – legislative workshops on how to deal
with new legislation by district.  April 1st will be the chance to
volunteer for one of the committees:
County Administration and Organization
Environment and Public Health
Human Services
Land Use

4. GIS DR – Wayne – more detail in Thur session

5. 2005 Mid-Year in Cedar Rapids, Iowa
Crowne Plaza downtown Cedar Rapids June 15th-17th,
2005 – Jason; Registration Dates/Cost $125, for early
registration until May 18th then goes up $25
IT and GIS track – possibly another track for vendors
Registration covers 2 breakfast, 2 lunches, awards dinner
there is an option to purchase tickets for spouse at the
awards dinner; area entertainment – 1A ballgame in town
the Cedar Rapids Kernels
logo for the confernece – A Technology Expedition
Planning an informal Friday afternoon golf outing

6. 2006 Mid-Year Location – want to have it in June
Theresa Wurth volunteered Okoboji – she will investigate
possible conference hotels in the area

7. Old Business – none

8. New Business – Scott Williams – the CLARIS project
received an award – Software and Information Technology
of Iowa (SITI) announced on Wednesday, March 23, 2005
that Iowa Land Records had received recognition as the
Internet Initiative of the Year.

9. Next meeting and adjournment