2004-11-03 Board Meeting
Discussion about ICIT Membership efforts; ISAC Executive Board update & legislative priorities

10:00 a.m. Thursday, November 3, 2004

Crowne Plaza Hotel – Cedar Rapids

In Attendance
President: Jim Rice, MIS Director (Cerro Gordo)
Sec./Treas: Ray Willis, Mapping Specialist (Polk)
Past President: Wayne Chizek, GIS Director (Marshall)
Tech. Advocate: Randy Snyder, DP Director, (Warren)
District 4 Rep: Jerry Lawson, GIS Coordinator (Shelby)
District 5 Rep: Pete Buckingham, GIS Coord., (Washington)
District 6 Rep: Jason Siebrecht, GIS Coordinator (Linn)
Mark Castenson (Warren)
Jeff Rodda (Polk)

Education and Schools Mark Castenson (Warren)
Legislative Jeff Rodda (Polk)
Membership and Nominating Wayne Chizek (Marshall)
On-Line Services Scott Williams (Marshall)
Business Continuation Jim Rice (Cerro Gordo)
Cadastral Ray Willis (Polk)
HIPAA [AdHoc] Randy Snyder (Warren)

ICIT Business Meeting Agenda
1. Call meeting to order – Jim; 10:20 – Thursday
2. Financial and Membership Report – Ray
Balance of checking account $14,295.36, with only one outstanding commitment for $500 in support of the State GIS Coordinator position
Membership stands at 103 with 42 counties represented and 7 vendors.
Discussion about membership activities: Pete made personal contact with every county in his district to encourage participation in ICIT. He observed that if the County does not have a dedicated IT or GIS person, they don’t recognize the value of being members of ICIT. Randy was invited by the Adair County recorder to review issues they were having with their recorder’s system. Apparently they were getting backup errors and the county’s vendor solution for the recorder was to disable verification during backup. The group agreed that ICIT members will probably be getting more requests for “peer review” and even suggested that all counties would benefit from “peer review” of practices and policies. Pete brought up budget issues at some of the smaller counties and that the ICIT membership dues may get cut early in the budget trimming process. Wayne suggested a 6 month trial period for those counties that don’t currently have representation in ICIT. Jim discussed establishing a full time membership committee. Wayne had an idea for a survey of both potential and current ICIT members on “What is the one thing that ICIT could do to help you?”. The results would help in defining the goals for ICIT. Randy talked about doing a “Needs assessment” within each county to determine IT/GIS needs for software and networking. Pete has done several presentations at counties about GIS fundamentals and what GIS can do for a county. He has not had very good success with getting board members to participate.
Jason suggested appointing a representative from each district to work with Wayne in the membership efforts. Randy had an idea to develop a pier review committee which could report to the board of supervisors. He thought this might help to convince the boards that the county IT and GIS people were in fact doing good jobs and back up requests for funding. There will be three joint ICIT sessions at ISAC next week we could possibly hand out a needs assessment at each of the three. Jason suggested bringing up the idea at the business meeting for sector representatives to promote the membership committee.
Wayne – motion that ICIT offer a free 6 months membership to any need county employee beginning January 1 through June 30th.
Second by Jason – unanimous yes vote.

3. ICIT Committee activities.
A) Education & Schools – Mark – room change at ISAC in two weeks; need to finalize the panel discussion.
Don’t know which rooms we will have for discussion room
B) Membership & Nominating – Wayne
C) Business Continuation (HIPAA Security) – had a ICN presentation – go to ISAC – HIPPA – HIPPA Security
to see items for smaller counties, Jim is on the agenda for the board at ISAC
D) Cadastral Committee – Ray looking for input on what the committee should be working on – Wayne some
issues like condos, discussion from Jim and Jeff about the resolution of differences between the
association and vendors on standards

4. ICIT Committee update
A) ISAC Executive Board – Wayne two day meetings in both September and October – good presentation on national issues that are getting pushed back down to states and counties for funding – property tax proposal was approved and will be presented to the legislature – very broad reaching changes – basically no longer homestead credit it changes to an exemption – every property to be visited every 10 years, rollback removed- 50% exemption of the home value anything over 300,000 up-to you get $150,000 . Limitations on how tax rates can change for all taxing agencies. Not going to tax churches for buildings but tax the land under the improvements, cities that choose to can levy a emergency services charge. Farm Bureau can keep the formula for 10 year average on production to help level out the trends. Combine Family Farm and Ag Land credits into one. All rental properties will be taxed at 100% with no reduction. Developers and AG land if they meet 7 questions then it is assessed at a different value. It will be on ISAC’s website. Wayne says ICIT needs to this proposal. This changes our position from defensive to offensive. Includes the League of Cities. More evenly disburses the tax burden across the property classes. Removes the Homestead burden from the State. There will be a media day to present the ideas.

Steering Committee presented their reports. Legislative wants to narrow the focus down to 4-5 with number one issue being property tax reform. Next three (not in order) – surf dac – how engineers road use funds are distributed, auditor’s election bill – identical to last years but vetoed by the governor changed to remove the key objection by the governor, involuntary commitments supported by Sheriffs judicial branch of state is not reimbursing the counties for use of county facilities; technology – e-commerce bill and fees for data bill which Wayne is in support of the e-commerce but not fees because of the difficulty in resolving differences between giving data away; and 5$ fee dropping back to 1$ the bill would return to the $5 for technology in counties.
On-going Training Program for the treasurers – Lee Duin a real advocate for technology
Randy – ICIT needs to support the treasurers because they are the most forward thinking of the affiliates in their efforts “driving technology”. Treasurers are very customer focused.

B) Training program and Technology Forum – Wayne – Technology forum idea presented to ISAC – like the CLARIS project where we present ideas to the vendors on the direction that ISAC affiliates including ICIT want the vendors to go. Long range project rather than short term to impact how the vendors are developing their applications. The board did give Bill Peterson the approval to hire someone with the grant funds for a clearinghouse – ISAC technology coordinator – communications between IT various affiliate efforts. Board has committed to fund the position at least an additional year.
C) HIPAA Ad Hoc Committee – Randy starting to wind down – Electronic Technology Clearinghouse starting to gear up. Randy is the chair of the ETC committee. Diversified membership, although Randy would like to see it expand to include other affiliates. Electronic Data Interchange (EDI) – expanding beyond mental health into applications for the auditors, engineers. Primarily an invoicing system for health care claims. Still outsourcing the servicing to St. Louis but ISAC would like to bring it back in house.
D) E-Recording Committee – Jeff

Organization reports
A) IGIC update
B) CIAO update – Ray last meeting was a replay of the international & Central Iowa GIS Day & Co-sponsor with IGIC for creating and distributing CD’s with county data – Motion by Wayne to have ICIT support for Iowa GIS day – second by Randy and unanimous
C) EIGIS update – Jason – Rick Havel expressed an interest in starting up a County Manager GIS Day summit on leadership techniques, legislative issues, shared stories. Possibly incorporated into an ICIT event as a round table discussion.

1. District Representatives for District 2, 4, and 6
2. Technology Advocate
3. Secretary/Treasurer – Mark has decided to remove his name and keep up his current activities

7. GIS Data Repository update – Wayne (over lunch where the secretary did not get to take notes)
8. FALL SCHOOL – Walk Through – short one person on the network panel; hospitality room – Wayne said that the vendor registration is up dramatically this year (64+) maybe we should just have pop and munchies
9. Old Business
10. New business
11. Next meeting date and Adjournment.
TOUR OF THE CROWNE PLAZA AFTER LUNCH. By Shannon Finnegan, Sales Manager.